See the best way to come up with a new username. We break down types of usernames and give you the best username ideas out there.

See the best way to come up with a new username. We break down types of usernames, why ...

How to Make a Good Username | Create a Unique and Secure Username

See the best way to come up with a new username. We break down types of usernames, why secure usernames are important, and how to create them effectively!

In a move that sent ripples through its user base, Dropbox announced it is discontinuing its password manager, Dropbox Passwords. The service is set for a complete shutdown by October 28, 2025, leaving many users scrambling to find a reliable alternative.
While Dropbox cited a strategic shift to focus on its core products, the reality is more complex. The shutdown highlights the challenges of competing in the specialized password management market. Now, for the users left behind, the key question is: what's next?
<h2>Why Did Dropbox Shut Down its Password Manager?</h2>
Dropbox Passwords was launched in 2020 as a strategic play to make the Dropbox ecosystem "stickier." The goal wasn't to be the best password manager, but to offer a convenient, integrated option for its existing 14 million paid users, making it harder for them to switch to competitors like Google or Microsoft.
However, the strategy failed for a few key reasons:
<ul>
<li>
Low User Adoption: The simple truth is that very few people were using it. Dropbox entered a crowded, competitive market and couldn't gain a foothold.
</li>
<li>
Missing Key Features: The product was feature-light from the start and never received significant updates. It lacked essentials like custom fields, folder organization, and the ability to share a single password, which are standard in other managers.
</li>
<li>
Poor Performance: Users consistently complained about bugs, unreliable syncing, and a particularly poor user experience on Android. The product felt like an afterthought, not a priority.
</li>
<li>
Fierce Competition: It simply couldn't compete with specialized leaders like 1Password or open-source powerhouses like Bitwarden, which offer more features, better performance, and superior value.
</li>
</ul>
Ultimately, Dropbox Passwords was a costly experiment that failed to deliver. The company made the business decision to cut its losses and refocus on its profitable core services.
<h2>Key Shutdown Dates You Need to Know</h2>

The shutdown is happening quickly, so it's crucial to act fast to avoid losing your data.
<ul>
<li>
August 28, 2025: The service becomes view-only. You can no longer add passwords, and the critical autofill feature will be disabled.
</li>
<li>
September 11, 2025: The mobile apps will stop working entirely.
</li>
<li>
October 28, 2025: The service is fully terminated, and all your stored password data will be permanently deleted.
</li>
</ul>
You have a very limited window to export your credentials and migrate to a new service.
<h2>How to Export Your Data from Dropbox Passwords</h2>
To save your data, you must export it as a CSV (Comma-Separated Values) file. You can do this from the browser extension or the mobile app (before it's deactivated).
<ol>
<li>Open the Dropbox Passwords browser extension.</li>
<li>Click your avatar (profile picture or initials) in the bottom-left corner.</li>
<li>Click&nbsp;Preferences.</li>
<li>Click the&nbsp;Account&nbsp;tab.</li>
<li>Click&nbsp;Export.</li>
<li>Click&nbsp;Export&nbsp;to confirm.</li>
</ol>
However, be prepared for a potential headache. This exported CSV file isn't universally compatible and may require you to manually reformat columns and headers to import it correctly into a new password manager. This places a significant technical burden on you, the user.
TeamPassword provides a written guide and how-to video on preparing your CSV for import into TeamPassword. You will need to modify the header row of the CSV you downloaded from Dropbox and perhaps move some columns around before import.&nbsp;
<a href="https://help.teampassword.com/en/articles/3974921-how-to-import-records-using-a-csv" rel="follow noopener" target="_blank">How to import passwords using a CSV</a>
<iframe width="560" height="314" src="https://www.youtube.com/embed/MAR1KYEsB_s" allowfullscreen="allowfullscreen"></iframe>
<h2>The Best Alternative for Teams: Why Switch to TeamPassword?</h2>

While Dropbox recommended 1Password, many teams are looking for a solution that balances powerful features with affordability. TeamPassword emerges as the preferred alternative, designed from the ground up for seamless and secure team collaboration.
Here&rsquo;s why TeamPassword is the ideal replacement for your displaced Dropbox Passwords account.
<h3>Enhanced Security That Just Works</h3>

Security for a team isn't just a feature; it's a necessity. TeamPassword goes beyond the basics to provide robust, manageable security.
<ul>
<li>
<a href="https://teampassword.com/blog/teampassword-totp-authenticator" rel="follow noopener" target="_blank">Integrated TOTP Authenticator</a>: Generate time-based one-time passcodes (2FA codes) directly within TeamPassword. You can finally ditch separate authenticator apps on your phone and streamline your login process.
</li>
<li>
Enforceable 2FA: As an admin, you can mandate two-factor authentication for every single user in your organization. This ensures a high, consistent standard of security across the board, with no exceptions.
</li>
</ul>

<h3>Superior Team Management and Oversight</h3>

Where Dropbox Passwords failed in organization and control, TeamPassword excels. It gives you the visibility and tools needed to manage credentials across your entire company.
<ul>
<li>
Detailed Activity Logs: Get a complete audit trail of who accessed what and when. This is perfect for maintaining accountability and preparing for security audits.
</li>
<li>
Unlimited Records &amp; Groups: Store an infinite number of logins and, more importantly, organize them into logical groups by team, project, or client. No more messy, unstructured lists of passwords.
</li>
<li>
Multiple User-Roles: Assign permissions to control exactly who can view, edit, and create credentials. Ensure team members and contractors have access only to what they need.
</li>
</ul>
<img src="https://cdn.buttercms.com/0ZFbxxgDQqqGepoXa8jT" alt="Activity Log - TeamPassword.webp" width="935" height="194">
<h3>Seamless Onboarding and Secure Sharing</h3>

TeamPassword is built for efficiency, making it easy to get your team set up and securely share information when needed.
<ul>
<li>
Free Google Sign-In: Simplify the login process and get new team members onboarded in seconds. Users can securely access their vault with their existing Google accounts&mdash;no new master password to remember.
</li>
<li>
<a href="https://teampassword.com/one-time-secret" rel="follow noopener" target="_blank">One-Time Share</a>: Need to give a contractor or partner temporary access to a single password? The one-time share feature lets you do so securely without adding them to your team or giving them permanent access to your records.
</li>
</ul>
<h2></h2>
<h2>Making the switch</h2>
The discontinuation of Dropbox Passwords was a necessary business move for Dropbox but a major inconvenience for its users. The product's failure serves as a lesson that in the world of security, "good enough" simply isn't.
Don't wait until the last minute. Export your data now and make the switch to a password manager that's built for the demands of a modern team. With its focus on team collaboration, robust security, and affordability, <a href="https://teampassword.com" rel="follow noopener" target="_blank">TeamPassword</a> is the clear choice to fill the void left by Dropbox Passwords.
<a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Start your TeamPassword free trial today!</a>

Dropbox Passwords is shutting down on October 28, 2025. Learn the real reasons why it failed, how to export your data, and why TeamPassword is the best alternative for teams.

Dropbox Passwords is shutting down on October 28, 2025. Learn the real reasons why it failed, how to ...

Dropbox Passwords is Shutting Down: The Best Alternative

The challenge of creating and remembering dozens of complex credentials has led to the rise of password managers. While many opt for dedicated third-party applications, millions rely on the convenience of password managers built directly into their web browsers.
Google Chrome, which as of mid-2025 maintains a global market share of over 65% according to Statcounter, includes a free, deeply integrated password manager. Its seamless nature simplifies logins across desktops and mobile devices, making it an accessible choice for a vast user base.
This convenience, however, prompts a critical evaluation: How secure is entrusting your entire digital key-ring to Google's ecosystem? This article provides a comprehensive, neutral analysis of the Google Password Manager's architecture, its security strengths and weaknesses, and how it compares to specialized, dedicated solutions.

<h2>How Google Password Manager Functions</h2>

Understanding the security of Google's offering begins with how it handles your data.
When you save a credential in Chrome, it is encrypted and stored. The security of this process relies on two distinct stages:
<ul>
<li>
Encryption in Transit: When your passwords sync between your devices and Google's servers, they are protected using Transport Layer Security (TLS), the standard cryptographic protocol that secures internet communications.
</li>
<li>
Encryption at Rest: On Google's servers, your passwords are encrypted using Advanced Encryption Standard (AES), a robust, industry-standard algorithm. The encryption keys used to secure this data are themselves stored securely by Google.
</li>
</ul>
Crucially, the accessibility of your passwords is tied directly to your Google Account authentication. When you are logged into your Google Account in Chrome, the browser can decrypt and use your saved credentials. This single-login convenience is the system's core design principle and its most significant point of security consideration.

<h2>Security Strengths: A Powerful Starting Point</h2>

For the average user, Google Password Manager offers a significant security upgrade over common, insecure practices like password reuse or storing credentials in a simple text file.
<ul>
<li>
Accessibility and Cost: It is free and pre-installed in the world's most popular browser, removing barriers to adoption. This accessibility encourages better basic password hygiene for millions of users.
</li>
<li>
Strong Core Encryption: Google utilizes industry-standard AES encryption, providing a strong technical foundation for data protection on its servers.
</li>
<li>
Seamless Integration: It integrates with Google's broader security ecosystem. This includes security alerts for compromised passwords found in data breaches and prompts to change weak or reused credentials.
</li>
<li>
Password Generation: The <a href="https://teampassword.com/password-generator" rel="follow noopener" target="_blank">built-in generator</a> helps users create strong, randomized passwords for new accounts, preventing the creation of weak or easily guessable credentials.
</li>
</ul>
<a href="https://teampassword.com/password-generator" rel="follow noopener" target="_blank"><img src="https://cdn.buttercms.com/U5f1HACnQ02Us7NjHlMT" width="796" height="264"></a>
<h2>Key Security Weaknesses and Risks</h2>

While beneficial, the architecture of Google Password Manager presents inherent risks that differ from those of dedicated password managers.
1. The "Single Point of Failure" Model
The most significant risk is that the security of your entire password vault is synonymous with the security of your Google Account. If an attacker gains unauthorized access to your Google Account through methods like phishing, malware, or credential stuffing, they gain access to every password you have saved.
2. The Absence of a True Master Password
Dedicated password managers typically require a unique "master password" that is known only to the user and is never transmitted to the provider. This password decrypts the vault locally on your device. Google Password Manager does not use this model by default. Instead, your Google Account password (and your multi-factor authentication) serves as the key. This conflates the key to your email, cloud storage, and photos with the key to your entire password vault.
3. A Lack of Zero-Knowledge Architecture
This is a fundamental differentiator. Most <a href="https://teampassword.com/blog/best-password-managers-for-teams" rel="follow noopener" target="_blank">leading dedicated password managers</a> are built on a "zero-knowledge" principle. This means your data is encrypted and decrypted locally on your device using your master password. The service provider only ever stores the encrypted "blob" of data and has no way to decrypt it.
Google, by contrast, manages the encryption keys tied to your account. This design allows for features like password recovery if you forget your Google password. However, it also means that, under certain circumstances (such as a valid law enforcement request or compromise by a sophisticated attacker or malicious insider), Google possesses the technical capability to decrypt a user's passwords.

<h2>Threat Models: How Your Passwords Could Be Compromised</h2>

Understanding the specific ways your vault could be breached is essential for proper risk assessment.
<ul>
<li>
Google Account Takeover: This is the most probable threat. An attacker who successfully phishes your Google credentials can log in from their own device and access <code>passwords.google.com</code>, revealing your saved information.
</li>
<li>
Compromised Device: If your computer or phone is infected with information-stealing malware, the malware can be designed to exfiltrate the locally stored password database from Chrome.
</li>
<li>
Unauthorized Physical Access: If you leave your device unlocked and logged in, a person with physical access can potentially navigate to Chrome's settings and view saved passwords, often only needing your device's PIN or password for verification.
</li>
</ul>

<h4>A Crucial Security Step: Enabling Sync Passphrase</h4>

To its credit, Google offers a feature that significantly mitigates some of these architectural weaknesses: the ability to set a sync passphrase.
When enabled, this option adds a second layer of encryption to your synced data (including passwords) using a passphrase that you choose. This passphrase is not stored by Google.
<ul>
<li>
How it Works: Your data is still synced through Google's servers, but it remains encrypted with your unique passphrase. Google cannot decrypt this data without it. This effectively transforms the system into a model much closer to zero-knowledge architecture.
</li>
<li>
The Trade-off: If you forget this passphrase, your synced data cannot be recovered. You would need to reset the sync function, which would delete the data from Google's servers, and then re-establish your vault from one of your local devices.
</li>
</ul>
To enable this, navigate to Chrome Settings &gt; "You and Google" &gt; "Sync and Google Services" &gt; "Encryption options" and select "Encrypt synced data with your own sync passphrase."
<img src="https://cdn.buttercms.com/aL2C4LXdQKS73hoOvU3x" alt="undefined" width="758" height="211">

<h4>Google Password Manager vs. Dedicated Managers</h4>

The choice between Google's solution and a dedicated manager depends on your personal threat model and desired features.
<table style="border-collapse: collapse; border-spacing: 2px; border-style: solid; border-width: 1px;" border="1">
<thead>
<tr>
<td style="padding: 4px;">Feature</td>
<td style="padding: 4px;">Google Password Manager</td>
<td style="padding: 4px;">Dedicated Password Managers (<a href="https://teampassword.com" rel="follow noopener" target="_blank">TeamPassword</a>, LastPass)</td>
</tr>
</thead>
<tbody>
<tr>
<td style="padding: 4px;">Security Model</td>
<td style="padding: 4px;">Tied to Google Account security. Not zero-knowledge by default.</td>
<td style="padding: 4px;">Zero-knowledge architecture. Vault is secured by a separate master password.</td>
</tr>
<tr>
<td style="padding: 4px;">Primary Risk</td>
<td style="padding: 4px;">Google Account takeover compromises the entire password vault.</td>
<td style="padding: 4px;">Forgetting the master password leads to permanent loss of access.</td>
</tr>
<tr>
<td style="padding: 4px;">Cost</td>
<td style="padding: 4px;">Free.</td>
<td style="padding: 4px;">Typically require a paid subscription for full features.</td>
</tr>
<tr>
<td style="padding: 4px;">Convenience</td>
<td style="padding: 4px;">Highest. Built-in, seamless sync within the Google ecosystem.</td>
<td style="padding: 4px;">High. Requires installation but offers browser extensions and apps for all platforms.</td>
</tr>
<tr>
<td style="padding: 4px;">Advanced Features</td>
<td style="padding: 4px;">Basic password generation and breach alerts.</td>
<td style="padding: 4px;">Often includes secure notes, identity storage, digital legacy planning, and advanced security reports.</td>
</tr>
<tr>
<td style="padding: 4px;">Team/Family Sharing</td>
<td style="padding: 4px;">Basic password sharing with other Google users.</td>
<td style="padding: 4px;">Robust and granular sharing options for families and business teams.</td>
</tr>
</tbody>
</table>

<h3>Conclusion: A Capable Tool That Demands Diligence</h3>

Google Password Manager is not inherently insecure. It is a robust, convenient tool that provides a substantial security benefit for the average user, especially when compared to having no password management strategy. Its primary weakness is not its encryption but its architectural reliance on a single point of failure: the Google Account.
For users who choose Google Password Manager, security is an active responsibility:
<ol start="1">
<li>
Secure Your Google Account: Use a long, unique, and complex password for your Google Account.
</li>
<li>
Enable Multi-Factor Authentication (MFA): This is non-negotiable. Use a strong MFA method like an authenticator app or a physical security key.
</li>
<li>
Enable the Sync Passphrase: This is the single most important step to elevate its security, creating a barrier that prevents Google from being able to access your password data.
</li>
</ol>
A dedicated password manager is the superior choice for individuals with a heightened threat model, those who manage sensitive business credentials, or anyone who prefers the "belt-and-suspenders" approach of a zero-knowledge system with a distinct master password. For them, the modest annual cost is a worthwhile investment for enhanced peace of mind and greater control over their digital security.
TeamPassword is built for simple, efficient security. Gain complete control and peace of mind with robust features designed for team collaboration:
<ul>
<li>
Integrated TOTP Authenticator: Generate time-based one-time passcodes directly within TeamPassword, eliminating the need for separate authenticator apps on your phone.
</li>
<li>
Enforceable 2FA: Mandate two-factor authentication for every user across your organization, ensuring a consistent and high standard of security.
</li>
<li>
Detailed Activity Logs: Maintain full visibility with a complete audit trail of who accessed what and when, perfect for security audits and accountability.
</li>
<li>
Unlimited Records &amp; Groups: Store an infinite number of logins and organize them into logical groups by team, project, or client for easy access and management.
</li>
<li>
Multiple User-Roles: Assign granular permissions to control exactly who can view, edit, and create credentials, ensuring access is granted only where it's needed.
</li>
<li>
Free Google Sign-In: Simplify onboarding and daily access with secure, one-click login using your team's existing Google accounts.
</li>
<li>
One-Time Share: Securely share a single password with an external contractor or partner for a limited time, without giving them permanent access to your records.
</li>
</ul>
With straightforward plans starting at just $2.41 per user per month, TeamPassword is the most effective and affordable way to protect your business.
<a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Start Your Free Trial and Secure Your Team Today</a>

Is the Google Password Manager for Chrome safe? Learn about the Google password security issues you need to know to protect yourself and your privacy.

Is the Google Password Manager for Chrome safe? Learn about the Google password security issues you need to ...

Is Google Password Manager Safe?

An Expert Analysis of Google Password Manager's Security

Static passwords, long the default gatekeepers of digital access, have become a significant liability for modern organizations. Their susceptibility to <a href="https://teampassword.com/blog/spear-phishing" rel="follow noopener" target="_blank">phishing</a>, <a href="https://teampassword.com/blog/appletree-to-anarchy-credential-stuffing" rel="follow noopener" target="_blank">credential stuffing</a>, and brute-force attacks necessitates a more dynamic and robust approach to authentication. <a href="https://teampassword.com/blog/one-time-passwords-vs-two-factor-authentication" rel="follow noopener" target="_blank">One-Time Passwords</a> (OTPs) offer a powerful solution, but their effectiveness is not absolute. A successful implementation requires a deep understanding of the underlying technology, its role within a comprehensive security framework, and its inherent vulnerabilities.
This guide provides a definitive overview of OTPs for business leaders and IT professionals. We will move beyond basic definitions to explore the core mechanics, contextualize OTPs within Multi-Factor Authentication (MFA), analyze the security of various delivery methods, and outline actionable best practices for secure deployment.

<h2>What is a One-Time Password? The Core Mechanics</h2>

A One-Time Password is a credential that is valid for only one login session or a brief period. Its primary function is to neutralize the threat of replay attacks, where an adversary intercepts a credential and attempts to reuse it. Since an OTP expires after use or within seconds, an intercepted code is rendered useless.
This dynamic generation is typically governed by one of two industry-standard algorithms:
<ul>
<li>
HMAC-Based One-Time Password (HOTP): Defined in <response-element ng-version="0.0.0-PLACEHOLDER"></response-element><a href="https://www.rfc-editor.org/rfc/rfc4226" jslog="197247;track:generic_click,impression,attention;BardVeMetadataKey:[[&quot;r_3c28987a25052877&quot;,&quot;c_6a5f7657ee6c5eaf&quot;,null,&quot;rc_ca9dbc1f80d778f9&quot;,null,null,&quot;en&quot;,null,1,null,null,1,0]]" _nghost-ng-c2323008033="" externallink="" rel="noopener" target="_blank" _ngcontent-ng-c1316485290="">RFC 4226</a><response-element ng-version="0.0.0-PLACEHOLDER"><link-block _nghost-ng-c1316485290=""></link-block></response-element>, HOTP generates codes using a cryptographic hash function (HMAC) combined with a secret key (known only to the server and the user's device) and a moving counter. The counter increments with each new password request, ensuring a unique code is generated each time.
</li>
<li>
Time-Based One-Time Password (TOTP): The more common standard, defined in <response-element ng-version="0.0.0-PLACEHOLDER"></response-element><a href="https://www.rfc-editor.org/rfc/rfc6238" jslog="197247;track:generic_click,impression,attention;BardVeMetadataKey:[[&quot;r_3c28987a25052877&quot;,&quot;c_6a5f7657ee6c5eaf&quot;,null,&quot;rc_ca9dbc1f80d778f9&quot;,null,null,&quot;en&quot;,null,1,null,null,1,0]]" _nghost-ng-c2323008033="" externallink="" rel="noopener" target="_blank" _ngcontent-ng-c1316485290="">RFC 6238</a><response-element ng-version="0.0.0-PLACEHOLDER"><link-block _nghost-ng-c1316485290=""></link-block></response-element>, is an evolution of HOTP. Instead of a simple counter, TOTP uses the current time as the moving factor. The server and the user's authenticator app or hardware token share a secret key and generate the same code based on the current time slice (typically 30 or 60 seconds). This is the technology powering most authenticator apps.
</li>
</ul>

<h2>Positioning OTPs Correctly: A Component of MFA, Not a Competitor</h2>
<img src="https://cdn.buttercms.com/WXnEk5LmRei3eVGFV20A" alt="undefined" width="851" height="532">
A frequent point of confusion is the relationship between OTP, 2FA, and MFA. They are not competing options; rather, OTP is a method used to achieve 2FA or MFA.
Authentication is built upon verifying one or more "factors" of identity:
<ol start="1">
<li>
Knowledge Factor: Something you know (e.g., a password, a PIN).
</li>
<li>
Possession Factor: Something you have (e.g., a smartphone with an authenticator app, a hardware security key).
</li>
<li>
Inherence Factor: Something you are (e.g., a fingerprint, facial recognition).
</li>
</ol>
Two-Factor Authentication (2FA) requires two of these factors. Multi-Factor Authentication (MFA) requires two or more.
An OTP delivered to a device serves as a possession factor. When a user enters their password (knowledge) and then their OTP from a phone app (possession), they have completed a 2FA/MFA process. Therefore, the strategic discussion is not about choosing between OTP and MFA, but about how to best leverage OTPs as part of a mandatory MFA policy.

<h2>OTP Delivery Channels: A Security Analysis</h2>
<img src="https://cdn.buttercms.com/xGFZviPQyWBPItsUl0WO" alt="Slack magic code verification.webp" width="543" height="359">
The security of an OTP system is only as strong as its delivery channel. Each method carries a distinct risk profile that must be carefully evaluated.
SMS and Voice Calls Once the standard for consumer-facing 2FA, SMS-based OTPs are now considered a high-risk channel for sensitive applications. The U.S. National Institute of Standards and Technology (NIST) advises against their use in its Digital Identity Guidelines (<response-element ng-version="0.0.0-PLACEHOLDER"></response-element><a href="https://pages.nist.gov/800-63-3/sp800-63b.html" jslog="197247;track:generic_click,impression,attention;BardVeMetadataKey:[[&quot;r_3c28987a25052877&quot;,&quot;c_6a5f7657ee6c5eaf&quot;,null,&quot;rc_ca9dbc1f80d778f9&quot;,null,null,&quot;en&quot;,null,1,null,null,1,0]]" _nghost-ng-c2323008033="" externallink="" rel="noopener" target="_blank" _ngcontent-ng-c1316485290="">NIST SP 800-63B</a><response-element ng-version="0.0.0-PLACEHOLDER"><link-block _nghost-ng-c1316485290=""></link-block></response-element>).
<ul>
<li>
Vulnerabilities: Susceptible to SIM swapping, where an attacker uses social engineering to port a victim's phone number to a device they control. They also face risks from vulnerabilities in the global SS7 telephony signaling network, which can allow for interception of SMS messages.
</li>
<li>
Best Use Case: Acceptable only for low-risk systems where user convenience is prioritized over security, and where more secure alternatives are not feasible.
</li>
</ul>
Email Delivering an OTP via email is marginally better than SMS but ties the security of the authentication process directly to the security of the user's email account.
<ul>
<li>
Vulnerabilities: If a user's email account is compromised&mdash;a common outcome of phishing attacks or credential reuse&mdash;the attacker can intercept OTPs and defeat the MFA control.
</li>
<li>
Best Use Case: Suitable for non-critical functions like user registration confirmation but should be avoided for authenticating access to high-value data or systems.
</li>
</ul>
Authenticator Apps (Software Tokens) Applications like Google Authenticator, Microsoft Authenticator, and Authy represent a significant security improvement.
TeamPassword offers an <a href="https://teampassword.com/blog/teampassword-totp-authenticator" rel="follow noopener" target="_blank">integrated TOTP authenticator</a> for shared accounts protected by 2FA.&nbsp;
<ul>
<li>
Strengths: The TOTP secret is stored securely on the user's device. The code is generated locally and is never transmitted over an insecure network, making it immune to interception and SIM swapping.
</li>
<li>
Vulnerabilities: The primary risk is the physical compromise of the unlocked device. Advanced phishing attacks (<a href="https://teampassword.com/blog/man-in-the-middle-attack" rel="follow noopener" target="_blank">Man-in-the-Middle</a>) can also trick users into entering an OTP into a fake portal, though this is a more complex attack.
</li>
<li>
Best Use Case: The recommended default for most corporate and consumer applications. It offers a strong balance of security and usability.
</li>
</ul>
Hardware Tokens and Security Keys Physical devices like YubiKeys or RSA SecurID tokens are the gold standard for a possession factor.
<ul>
<li>
Strengths: They are purpose-built, tamper-resistant devices. They are often "air-gapped" from the primary computing device, making them immune to malware and online attacks. FIDO2/WebAuthn-compliant keys provide the strongest protection against phishing.
</li>
<li>
Vulnerabilities: The main risks are physical loss or theft, which should be mitigated with robust device revocation and replacement procedures.
</li>
<li>
Best Use Case: Essential for protecting high-privilege accounts (e.g., system administrators, executives) and access to critical infrastructure, financial systems, or sensitive intellectual property.
</li>
</ul>

<h2>Actionable Best Practices for Secure OTP Implementation</h2>

Implementing OTPs effectively goes beyond simply enabling the feature.
<ol start="1">
<li>
Mandate <a href="https://teampassword.com/blog/2fa-vs-mfa" rel="follow noopener" target="_blank">MFA</a> Across the Organization: Make MFA non-negotiable for all employees, contractors, and partners, particularly for VPN, email, and cloud service access.
</li>
<li>
Select Channels Based on Risk: Do not use a one-size-fits-all approach. Deploy hardware tokens for privileged users and critical systems. Mandate authenticator apps for all other general use. Restrict SMS and email OTPs to low-impact scenarios, such as password resets for external users, if absolutely necessary.
</li>
<li>
Secure the Backend: Remember that OTPs are a second factor. The security of the primary factor (the password) is still critical. Enforce strong password policies and ensure all static credentials are stored using modern, salted hashing algorithms like Argon2 or bcrypt. The TOTP/HOTP secret keys must also be stored encrypted and protected with stringent access controls.
</li>
<li>
Implement Rate Limiting and Account Lockouts: Protect the OTP entry form from brute-force attacks by limiting the number of failed attempts within a given timeframe before locking the account or requiring a more rigorous verification process.
</li>
<li>
Develop Robust Recovery Procedures: A user will eventually lose their phone or hardware token. Plan for this by establishing a secure, multi-step identity verification process for account recovery that does not create a security loophole. This process must be more rigorous than the standard login.
</li>
<li>
Prioritize User Education: Continuously train users to identify phishing attacks, understand the risks of SIM swapping, and never share their OTPs. An educated user is a critical layer in the defense-in-depth model.
</li>
</ol>

<h2>Conclusion: The Evolving Authentication Landscape</h2>

One-Time Passwords are a foundational element of modern cybersecurity, providing an essential layer of protection that static passwords cannot. However, they are not a panacea. Their security is contingent upon a well-architected implementation that carefully considers the delivery channel's risk profile and is integrated into a holistic MFA strategy.
As threats evolve, so too does authentication technology. The industry is steadily moving towards passwordless solutions built on standards like FIDO2 and WebAuthn, which use public-key cryptography to provide even stronger phishing resistance. While OTPs remain a vital tool today, organizations should view them as a crucial step on the journey toward a more secure, passwordless future.
TeamPassword provides your business with a powerful, user-friendly platform that makes security simple.
Gain complete control and peace of mind with robust features designed for team collaboration:
<ul>
<li>
Integrated TOTP Authenticator: Generate time-based one-time passcodes directly within TeamPassword, eliminating the need for separate authenticator apps on your phone.
</li>
<li>
Enforceable 2FA: Mandate two-factor authentication for every user across your organization, ensuring a consistent and high standard of security.
</li>
<li>
Detailed Activity Logs: Maintain full visibility with a complete audit trail of who accessed what and when, perfect for security audits and accountability.
</li>
<li>
Unlimited Records &amp; Groups: Store an infinite number of logins and organize them into logical groups by team, project, or client for easy access and management.
</li>
<li>
Multiple User-Roles: Assign granular permissions to control exactly who can view, edit, and create credentials, ensuring access is granted only where it's needed.
</li>
<li>
Free Google Sign-In: Simplify onboarding and daily access with secure, one-click login using your team's existing Google accounts.
</li>
<li>
One-Time Share: Securely share a single password with an external contractor or partner for a limited time, without giving them permanent access to your records.
</li>
</ul>
With straightforward plans starting at just $2.41 per user per month, TeamPassword is the most effective and affordable way to protect your business.
<a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Start Your Free Trial and Secure Your Team Today</a>

An actionable guide to implementing One-Time Passwords. Learn to assess channel risks (SMS vs. apps vs. hardware), mitigate modern threats, and build a robust MFA strategy for your organization.

An actionable guide to implementing One-Time Passwords. Learn to assess channel risks (SMS vs. apps vs. hardware), mitigate ...

What does OTP mean in business?

OTP Security: Analyzing Risk, Building a Resilient MFA Strategy

Your business's security posture is its overall cybersecurity strength and resilience. It&rsquo;s a complete view of your security landscape&mdash;from your networks and endpoints to your data and people. A strong posture means you can proactively identify and mitigate risks, while a weak one leaves you exposed to threats ranging from targeted<a href="https://teampassword.com/blog/spear-phishing" rel="follow noopener" target="_blank"> spear phishing</a> attacks to automated exploits.
Think of it like securing your home. You wouldn't just lock the front door. You'd check the windows, install an alarm, and maybe get a guard dog. Similarly, a robust security posture isn't a single solution; it's a multi-layered strategy. It&rsquo;s the difference between being a soft target and a hardened fortress.
<h4>Key Takeaways from This Guide:</h4>
<ul>
<li>
Holistic Approach: True security covers seven key domains: your network, endpoints, applications, data, cloud environments, identity management, and the human element.
</li>
<li>
Proactive vs. Reactive: A strong posture shifts you from reacting to disasters to proactively preventing them.
</li>
<li>
Identity is Central: Managing who has access to what (IAM) is the cornerstone of modern security, and weak passwords are its greatest threat.
</li>
<li>
Security is a Journey: Maintaining a strong defense requires continuous assessment, improvement, and adaptation.
</li>
</ul>
<h2>1. Fortifying Your Network</h2>
Your network is the backbone of your operations, connecting your employees, devices, and data. Protecting its integrity is the foundational layer of your security posture. This defense begins at the perimeter with a properly configured firewall, which acts as a gatekeeper to monitor and filter all traffic based on your security rules, helping to prevent threats like a<a href="https://teampassword.com/blog/man-in-the-middle-attack" rel="follow noopener" target="_blank"> man-in-the-middle attack</a>. Beyond this, you need visibility inside your network. Intrusion Detection and Prevention Systems (IDS/IPS) provide this, serving as vigilant sentries that spot and block malicious activity in real-time. To contain any potential breach, smart architecture relies on network segmentation, dividing the network into isolated sub-networks to prevent an attacker from moving freely. Finally, secure your wireless access points with strong WPA3 encryption and separate guest networks to keep untrusted devices off your core systems.
<h2>2. Securing Every Endpoint</h2>
Every laptop, server, and smartphone is an endpoint&mdash;a potential entry point for attackers. Securing these "gates" requires a multi-pronged approach. The first line of defense is a modern Endpoint Protection Platform (EPP), which uses behavioral analysis and machine learning to block sophisticated threats like zero-day exploits and ransomware. Equally vital is a rigorous patch management program; since software vulnerabilities are a primary attack vector, you must consistently apply security patches for operating systems and all third-party applications. Beyond software, you can bolster security through device control policies, which manage which peripheral devices, like USB drives, can connect to your endpoints, closing another common security gap.
<h2>3. Hardening Your Applications (AppSec)</h2>
Your business relies on applications, and each one can contain vulnerabilities. Application Security (AppSec) must be woven into the fabric of your software from start to finish. For any in-house development, this means adopting a DevSecOps mindset, integrating security checks like Static and Dynamic Application Security Testing (SAST/DAST) throughout the entire software development lifecycle. For all applications, whether built or bought, regular vulnerability scanning is non-negotiable to identify known risks, such as those in the OWASP Top 10. As a final, powerful shield, a Web Application Firewall (WAF) sits in front of your web applications to filter and block malicious traffic like SQL injection and cross-site scripting attacks.
<h2>4. Protecting Your Data</h2>
Data is often your most valuable asset, and protecting it is the ultimate goal of cybersecurity. A breach that exposes sensitive information can lead to devastating financial and reputational damage. This protection starts with a simple principle: you can't protect what you don't understand. This is why data classification is the critical first step&mdash;categorizing data as public, internal, or confidential so you can apply the right level of security. Once data is classified, the fundamental technical control is encryption, both at rest (on servers and drives) and in transit (moving across the network), with technologies like<a href="https://teampassword.com/blog/how-end-to-end-encryption-ensures-secure-communication" rel="follow noopener" target="_blank"> end-to-end encryption</a> ensuring data remains unreadable even if stolen. Finally, to enforce your data handling rules automatically, you can implement Data Loss Prevention (DLP) solutions that monitor and block sensitive data from leaving your network without authorization.
<h2>5. Mastering Cloud Security</h2>
The shift to the cloud introduces the shared responsibility model. While your cloud provider secures the underlying infrastructure, you are responsible for securing everything you put in the cloud. The most common failure point here is human error, leading to critical misconfigurations like public storage buckets or overly permissive access controls. Cloud Security Posture Management (CSPM) tools are essential for continuously scanning your environments for these risks. This ties directly into enforcing strict Identity and Access Management (IAM) in the cloud, using the<a href="https://teampassword.com/blog/what-is-the-principle-of-least-privilege" rel="follow noopener" target="_blank"> Principle of Least Privilege</a> for all users and services. Ultimately, you must secure your cloud workloads by extending your existing security best practices into your virtual environments.
<h2>6. Controlling Identity and Access Management (IAM)</h2>
IAM is the digital bouncer checking IDs, ensuring the right people have the right access at the right time. A strong IAM strategy is central to a good security posture and is built on three pillars. First, it demands strong authentication, moving beyond simple passwords to a long, complex<a href="https://teampassword.com/blog/what-is-a-passphrase" rel="follow noopener" target="_blank"> passphrase</a> that is resistant to<a href="https://teampassword.com/blog/what-is-a-brute-force-attack-and-are-you-at-risk" rel="follow noopener" target="_blank"> brute-force attacks</a>. Second, it mandates Multi-Factor Authentication (MFA), which requires a second verification factor (learn the difference between<a href="https://teampassword.com/blog/2fa-vs-mfa" rel="follow noopener" target="_blank"> 2FA vs MFA</a>) and blocks the vast majority of account takeovers. Finally, it operates on the Principle of Least Privilege (PoLP), granting users only the absolute minimum permissions needed for their job, often managed through a<a href="https://teampassword.com/blog/role-based-access-control-rbac-guide" rel="follow noopener" target="_blank"> Role-Based Access Control (RBAC) guide</a>.
<h2>7. Solving the Core IAM Challenge: The Password Problem</h2>
Managing dozens of unique, strong credentials is an impossible task for any team, often leading to<a href="https://teampassword.com/blog/top-5-dangerous-ways-to-store-your-passwords" rel="follow noopener" target="_blank"> dangerous ways to store your passwords</a> like spreadsheets. This single point of failure can undermine your entire security posture. This is where TeamPassword shines, as it was designed from the ground up to solve this problem.
Our platform provides a centralized and secure vault where all logins are protected. It makes seamless and secure sharing simple, allowing you to grant or revoke access instantly. We also boost productivity with built-in security, offering a browser extension that autofills logins, generates strong passwords on the fly, and even includes a built-in<a href="https://teampassword.com/blog/teampassword-totp-authenticator" rel="follow noopener" target="_blank"> TeamPassword TOTP Authenticator</a> to streamline your MFA process. As a powerful<a href="https://teampassword.com/blog/dashlane-alternatives" rel="follow noopener" target="_blank"> Dashlane alternative</a> or a simpler<a href="https://teampassword.com/blog/1password-alternatives" rel="follow noopener" target="_blank"> 1Password alternative</a>, TeamPassword focuses on elegant team collaboration without unnecessary complexity.
<h3>Security is a Journey, Not a Destination</h3>
A strong security posture is not a one-time project; it&rsquo;s an ongoing commitment. It requires a holistic approach that addresses every layer of your IT environment, from<a href="https://teampassword.com/blog/how-to-talk-to-remote-employees-about-cybersecurity" rel="follow noopener" target="_blank"> how you talk to remote employees about cybersecurity</a> to the tools you use every day.
Gain complete control and peace of mind with robust features designed for team collaboration:
<ul>
<li>
Integrated TOTP Authenticator: Generate time-based one-time passcodes directly within TeamPassword, eliminating the need for separate authenticator apps on your phone.
</li>
<li>
Enforceable 2FA: Mandate two-factor authentication for every user across your organization, ensuring a consistent and high standard of security.
</li>
<li>
Detailed Activity Logs: Maintain full visibility with a complete audit trail of who accessed what and when, perfect for security audits and accountability.
</li>
<li>
Unlimited Records &amp; Groups: Store an infinite number of logins and organize them into logical groups by team, project, or client for easy access and management.
</li>
<li>
Multiple User-Roles: Assign granular permissions to control exactly who can view, edit, and create credentials, ensuring access is granted only where it's needed.
</li>
<li>
Free Google Sign-In: Simplify onboarding and daily access with secure, one-click login using your team's existing Google accounts.
</li>
<li>
One-Time Share: Securely share a single password with an external contractor or partner for a limited time, without giving them permanent access to your records.
</li>
</ul>
With straightforward plans starting at just $2.41 per user per month, TeamPassword is the most effective and affordable way to protect your business.
<a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Start Your Free Trial and Secure Your Team Today</a>
&nbsp;

Strengthen your business's security posture with our comprehensive 7-point checklist. Learn how to fortify your network, data, and cloud to reduce cyber risk and build a resilient defense.

Strengthen your business's security posture with our comprehensive 7-point checklist. Learn how to fortify your network, data, and ...

The Ultimate Guide to Security Posture: A 7-Point Checklist for a Hardened Defense

Finding the cheapest password manager isn&rsquo;t just about picking the lowest price. While free password managers exist, they often lack features worth paying for, such as secure password sharing, built-in two-factor authentication, and cross-platform vaults that sync across devices and browsers.&nbsp;

A good password manager balances affordability with the tools needed to keep individuals and teams secure.

TeamPassword is the cheapest password manager available with the features you need! Don&rsquo;t believe us? <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Try our free trial to unlock 30% off your first year</a> today and try for yourself.
<h2>What features do the best password managers have?&nbsp;</h2>
Many password managers cover the basics, but only a few offer the complete set of tools needed for secure, flexible use. From device compatibility to advanced sharing options, these features define the difference between a barebones solution and one that can handle complex needs.

When evaluating password managers, watch for these features:

<ol>
<li>
Cross-platform support
</li>
<li>
Browser integration
</li>
<li>
Password vault synchronization
</li>
<li>
<a href="https://teampassword.com/blog/2fa-vs-mfa" rel="follow noopener" target="_blank">Two-factor authentication (2FA)</a> and time-based one-time password (TOTP) support
</li>
<li>
Secure sharing of credentials
</li>
<li>
Single sign-on (SSO)
</li>
<li>
Password health reporting
</li>
<li>
Encrypted storage for sensitive data
</li>
<li>
Team and role management
</li>
<li>
Offline access
</li>
<li>
Activity logs and auditing
</li>
<li>
<a href="https://teampassword.com/blog/strong-password-generator" rel="follow noopener" target="_blank">Password generator</a>
</li>
</ol>
<h3>Cross-platform support</h3>
A password manager must work across operating systems and devices without friction. Users often switch between Windows laptops, iPhones, Android tablets, and Linux workstations. True cross-platform support keeps the vault accessible anywhere, regardless of hardware or software.
<h3>Browser integration</h3>
Browser extensions streamline daily tasks. They capture new logins, autofill saved credentials, and suggest strong passwords during account creation. Without integration, users are forced to copy and paste, which slows workflows and increases the chance of errors.
<h3><a href="https://teampassword.com/blog/what-is-password-vaulting" rel="follow noopener" target="_blank">Password vault synchronization</a></h3>
Real-time synchronization ensures that the most up-to-date credentials are available on all devices. Whether adding a new account on a smartphone or updating a password on a desktop, changes propagate instantly and eliminate conflicts between copies.
<h3>Two-factor authentication (2FA) and time-based one-time password (TOTP) support</h3>
<a href="https://teampassword.com/blog/what-is-a-totp" rel="follow noopener" target="_blank">Password managers with built-in TOTP generation</a> remove the need for separate authenticator apps. This means users can access both their credentials and one-time codes from a single place, simplifying the login process for services with two-factor authentication.
<h3>Secure sharing of credentials</h3>
<a href="https://teampassword.com/blog/how-to-safely-share-passwords-with-coworkers" rel="follow noopener" target="_blank">Some password managers allow credentials to be shared securely without revealing the underlying password.</a> This is essential for teams managing shared accounts, as it reduces exposure and keeps sensitive information contained.
<h3>Single sign-on (SSO)</h3>
<a href="https://teampassword.com/blog/what-is-sso" rel="follow noopener" target="_blank">SSO connects multiple applications to a single identity provider.</a> Instead of juggling dozens of login credentials, users can access everything with one secure sign-in. This feature is especially common in enterprise environments.
<h3>Password health reporting</h3>
Password health reports scan stored credentials for weak, reused, or compromised passwords. A good manager flags issues before they turn into vulnerabilities, giving users a chance to update problem accounts.
<h3>Encrypted storage for sensitive data</h3>
Beyond passwords, these tools can lock away API keys, secure notes, payment details, and other private information. Encryption ensures that even if the vault is breached, the data inside remains unreadable.
<h3><a href="https://teampassword.com/blog/best-password-managers-for-teams" rel="follow noopener" target="_blank">Team and role management</a></h3>
In organizations, access must be controlled. Role-based permissions let admins decide who can view, edit, or share specific credentials, reducing the risk of accidental exposure or misuse.
<h3>Offline access</h3>
Reliable offline access makes sure credentials are available even without an Internet connection. This is critical during travel, network outages, or work environments with limited connectivity.
<h3>Activity logs and auditing</h3>
Audit trails record who accessed or modified credentials and when. These logs provide accountability and help identify unauthorized actions in shared environments. They also help businesses understand which apps add value and which ones could be cut to trim the budget.&nbsp;
<h3>Password generator</h3>
A built-in password generator creates long, complex passwords that resist guessing attacks. This makes it easier to enforce good password hygiene without requiring users to think up their own secure combinations.
<h2>Cheap vs. full-featured password managers</h2>
Free password managers can handle basic needs for a single user. Tools like browser-based password storage or operating system keychains save and autofill credentials with minimal setup. For someone managing a handful of personal accounts, this level of simplicity might be enough.

However, even families or <a href="https://teampassword.com/blog/best-password-manager-for-nonprofits" rel="follow noopener" target="_blank">small not-for-profits</a>, but especially businesses, need more flexibility. Sharing logins securely, managing accounts across devices, and tracking password health require features that free tools rarely include. Paying a small monthly fee opens access to vaults that work on multiple platforms and allow controlled sharing between users.

Not every full-featured password manager comes with a high price tag. While some enterprise solutions are complex and expensive, affordable options exist that deliver advanced capabilities like TOTP, SSO, and cross-platform support without adding unnecessary overhead. These low-cost tools combine strong security with accessibility for individuals, families, and small teams.
<h2>5 best low-cost password managers</h2>
Here are five of the cheapest password managers on the market today:

<ol>
<li>
TeamPassword
</li>
<li>
iCloud Keychain
</li>
<li>
Google Password Manager
</li>
<li>
Bitwarden&nbsp;
</li>
<li>
Lastpass
</li>
</ol>
<h3>TeamPassword</h3>
TeamPassword is the only low-cost password manager with every critical feature. Whether you are a small business or large enterprise, secure password sharing, automatic password health checks, activity logs, SSO capabilities, and built-in TOTP to ensure 2FA compliance will save your company time and money.&nbsp;

Not only can admins control who has access to which accounts and data, but they can also review how often they are using the applications to find what software could be cut without jeopardizing productivity.&nbsp;

TeamPassword offers a no-cost risk-free trial that doesn&rsquo;t require credit card information, so every user is confident in its value before spending a single dollar.&nbsp;

Still on the fence? Email <a href="mailto:support@teampassword.com" rel="follow noopener" target="_blank">support@teampassword.com</a> and say &ldquo;30 cheapest&rdquo; for an extra 30% off the already low annual cost for the first year.&nbsp;
<h3><a href="https://teampassword.com/blog/what-are-icloud-keychains-and-why-are-they-better-than-passwords" rel="follow noopener" target="_blank">iCloud Keychain</a></h3>
iCloud Keychain is Apple&rsquo;s built-in password manager, first introduced in 2013 as part of iOS 7 and OS X Mavericks. It was developed in Cupertino, California, as part of Apple&rsquo;s broader iCloud ecosystem. Designed for Apple device users, it integrates deeply into iOS, macOS, and Safari.

The service saves passwords, credit card information, and Wi-Fi credentials, synchronizing them across Apple devices using end-to-end encryption. Autofill is supported in Safari and, more recently, in apps as well. iCloud Keychain also includes a basic password generator and security recommendations for weak or compromised passwords.

Being tied exclusively to Apple&rsquo;s ecosystem limits its flexibility. Windows and Android users cannot access saved credentials natively, which creates problems for people using multiple platforms. Many <a href="https://teampassword.com/blog/best-password-manager-for-iphone" rel="follow noopener" target="_blank">iPhone</a> users end up with half their passwords stored in iCloud Keychain and the other half in browser-based managers like Google Password Manager, splitting sensitive data across services. For someone fully invested in Apple hardware, iCloud Keychain may suffice, but others are likely to outgrow it.
<h3><a href="https://teampassword.com/blog/how-to-disable-google-chrome-password-manager" rel="follow noopener" target="_blank">Google Password Manager</a></h3>
Google Password Manager was launched in 2015 as part of Chrome and Android. Developed by Google in Mountain View, California, it serves as the default password storage solution for Chrome users and <a href="https://teampassword.com/blog/password-manager-for-android" rel="follow noopener" target="_blank">Android</a> devices.

The tool saves and autofills passwords in Chrome and Android apps, syncing credentials across devices logged into the same Google account. It offers a built-in password generator, security checkups for weak or reused passwords, and alerts for known breaches. Integration with biometric authentication on Android enhances ease of use.

Like iCloud Keychain, Google Password Manager is deeply tied to a specific ecosystem. It works best for users who rely heavily on Chrome and Android but offers limited support for Apple devices or other browsers. Many users end up splitting their data between Google and Apple, which creates two points of failure. For Android-first individuals with minimal cross-platform needs, it can be a convenient and free option, though its feature set is basic compared to dedicated password managers.
<h3><a href="https://teampassword.com/blog/bitwarden-alternatives" rel="follow noopener" target="_blank">Bitwarden</a></h3>
Bitwarden was founded in 2016 by Kyle Spearrin and is headquartered in Santa Barbara, California. It began as an open-source alternative to proprietary password managers and quickly grew in popularity among privacy-conscious users and enterprises.

The platform offers a full-featured password manager with end-to-end encryption, cross-platform support, and browser extensions. Bitwarden&rsquo;s premium version includes features like TOTP generation, encrypted file storage, and advanced security reports. It also supports team sharing and role management for organizations.

While Bitwarden&rsquo;s pricing appears attractive, the low-cost plans can be complex to implement for non-technical users. Deployment and management often require IT expertise, making it a better fit for large enterprises with dedicated security personnel. For individuals and small teams without such resources, the platform&rsquo;s technical demands and configuration overhead can offset its price advantage.
<h3><a href="https://teampassword.com/blog/lastpass-alternative" rel="follow noopener" target="_blank">LastPass</a></h3>
LastPass was founded in 2008 by Marvasol, Inc., with its headquarters in Boston, Massachusetts. Over the years, it grew into one of the most widely used password managers worldwide, offering both free and premium plans. The company has changed ownership multiple times, most recently acquired by GoTo in 2021.

LastPass provides cross-platform support through desktop apps, mobile apps, and browser extensions. Its features include <a href="https://teampassword.com/blog/what-is-password-vaulting" rel="follow noopener" target="_blank">password vault synchronization</a>, password generation, secure sharing, and multi-factor authentication. The platform also offers family plans and business solutions with team management and single sign-on capabilities.

Despite its broad feature set, LastPass has faced several security breaches that raised concerns about its safety. For businesses and individuals prioritizing maximum security, LastPass might not be the ideal choice due to its past incidents and pricing.
<h2>TeamPassword is the best full-featured cheap password manager</h2>
TeamPassword combines an affordable price with advanced features like built-in TOTP, secure credential sharing, SSO capabilities, and cross-platform support. It works seamlessly across devices and browsers, making it a strong fit for businesses.

While free tools and enterprise solutions each have trade-offs, TeamPassword strikes the right balance. For users seeking a full-featured yet cost-effective password manager, it stands out as the smarter choice.
 Already low-cost and full of features, TeamPassword has just gotten more affordable! <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Contact support and say "30 cheapest" for a further 30% off your first year</a>.

Economic uncertainty drives cost-conscious spending by people and businesses. Here are the cheapest password managers that still offer the features you need.

Economic uncertainty drives cost-conscious spending by people and businesses. Here are the cheapest password managers that still offer ...

5 Cheapest Password Managers (With All the Features You Need)

In a world of endless online accounts, the pressure to create and remember countless passwords can feel overwhelming. You know "password123" is a terrible choice, but is&nbsp;<code>Tr0ub4dor&amp;3</code> really that much better? It&rsquo;s hard to remember, a pain to type, and as you'll soon learn, not nearly as secure as you might think.
The good news is that modern password security has gotten much simpler. It&rsquo;s no longer about memorizing impossible strings of random characters. It&rsquo;s about adopting a smarter strategy. This practical guide will walk you through the current best practices for creating and managing passwords that are both incredibly strong and easy to handle.
Key Takeaways for Strong Passwords:
<ul>
<li>Length is King: A long password (16+ characters) is exponentially more secure than a short, complex one.</li>
<li>Use Passphrases: Memorable, multi-word phrases are the easiest way to create long, secure passwords that you can actually recall.</li>
<li>Never Reuse Passwords: Every account needs a unique password. A single reused password can compromise your entire digital life.</li>
<li>Use a <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Password Manager</a>: This is the only practical way to follow these rules. It securely stores and fills your passwords for you.</li>
<li>Enable MFA (2FA): Multi-factor authentication is your ultimate safety net, protecting you even if your password is stolen.</li>
</ul>

<h2>The 4 Rules for a Strong Password in 2025</h2>

Forget everything you thought you knew about adding symbols and numbers to short words. Modern password security, endorsed by experts and institutions like NIST, is built on these four simple, powerful rules.

<h4>Rule #1: Prioritize Length with Passphrases</h4>

For years, users were told to create complex but short passwords. We now know this is outdated advice. A short, complex password like <code>P@$$w0rd!</code> is hard for a human to remember but trivial for a modern computer to crack.
The new gold standard is the passphrase: a sequence of four or more random words.
A passphrase like <code>Vivid-Purple-Whale-Calendar</code> is incredibly easy for you to remember but would take a computer centuries to guess. It achieves its strength through sheer length, which is the single most important factor in password security.

<h4>Rule #2: Never Reuse Passwords</h4>

Using the same password for multiple accounts is like using the same key for your house, car, and office. Once a criminal gets that one key, everything you own is unlocked.
Data breaches happen daily. When a service like LinkedIn or Adobe gets hacked, lists of emails and passwords are leaked and sold online. Attackers then take these lists and automatically try them on other high-value sites like your bank, email, and company accounts&mdash;a technique called "<a href="https://teampassword.com/blog/appletree-to-anarchy-credential-stuffing" rel="follow noopener" target="_blank">credential stuffing</a>." If you reuse passwords, a breach on a low-security forum can lead to your entire digital identity being compromised.
A <a href="https://teampassword.com/password-generator" rel="follow noopener" target="_blank">password generator</a> is a useful tool in achieving unique, secure passwords when combined with a password manager.&nbsp;
<a href="https://teampassword.com/password-generator" rel="follow noopener" target="_blank"><img src="https://cdn.buttercms.com/P5yfiF8zQVKmcppW4Hoo" alt="TeamPassword Password Generator.webp" width="872" height="353"></a>
<h4>Rule #3: Use a Password Manager</h4>

Following the first two rules&mdash;creating long, unique passphrases for every single account&mdash;is impossible without help. This is where a password manager becomes an essential tool.
A password manager is a secure, encrypted vault that does the heavy lifting for you:
<ul>
<li>
It generates long, random, and secure passwords with a single click.
</li>
<li>
It saves and stores them securely in your encrypted vault.
</li>
<li>
It automatically fills them in when you log into your accounts.
</li>
</ul>
For businesses, a team-focused password manager like <a href="https://teampassword.com" rel="follow noopener" target="_blank">TeamPassword</a> is crucial. It allows you to securely share access to company accounts without ever exposing the underlying password, ensuring your team can work efficiently without resorting to insecure methods like spreadsheets or chat messages.

<h4>Rule #4: Always Use Multi-Factor Authentication (MFA)</h4>

Think of your password as the lock on your front door. <a href="https://teampassword.com/blog/2fa-vs-mfa" rel="follow noopener" target="_blank">Multi-Factor Authentication</a> (also called Two-Factor Authentication or 2FA) is the security system, the deadbolt, and the guard dog all in one.
MFA requires a second piece of information to log in&mdash;usually a temporary code from an app on your phone. Even if a criminal manages to steal your password, they can't get into your account because they don't have your second factor. Whenever possible, use an <a href="https://teampassword.com/blog/best-authenticator-apps" rel="follow noopener" target="_blank">app-based authenticator</a> (like Google Authenticator, Ente Auth, or your password manager's built-in authenticator) as it is far more secure than codes sent via SMS text message.
TeamPassword provides a couple of relevant features:
<ol>
<li><a href="https://teampassword.com/blog/teampassword-totp-authenticator" rel="follow noopener" target="_blank">Integrated TOTP Authenticator</a> so that time-based 2FA codes are generated within TeamPassword, enabling shared accounts with 2FA protection to be easily accessible by your team</li>
<li>Enforceable 2FA: Requires all users on your TeamPassword organization to enable 2FA for their account</li>
</ol>

<h3>Strong Password Examples: Good vs. Bad</h3>

Visualizing the difference makes it clear why passphrases are the modern standard.
<table style="border-collapse: collapse; border-spacing: 2px;" border="1">
<thead>
<tr>
<td style="padding: 3px;">Password Type</td>
<td style="padding: 3px;">Example</td>
<td style="padding: 3px;">Why It's Bad / Good</td>
</tr>
</thead>
<tbody>
<tr>
<td style="padding: 3px;">Weak &amp; Common</td>
<td style="padding: 3px;"><code>qwert123</code></td>
<td style="padding: 3px;">Top of every hacker's list. Cracked instantly.</td>
</tr>
<tr>
<td style="padding: 3px;">Predictable Substitution</td>
<td style="padding: 3px;"><code>P@$$w0rd!</code></td>
<td style="padding: 3px;">Looks complex, but uses common substitutions (<code>a</code>&gt;<code>@</code>, <code>o</code>&gt;<code>0</code>) that cracking tools check first. Deceptively weak.</td>
</tr>
<tr>
<td style="padding: 3px;">Good Passphrase</td>
<td style="padding: 3px;"><code>correct-horse-battery-staple</code></td>
<td style="padding: 3px;">Long (28 characters), easy to remember, and contains enormous randomness for a computer to guess. Incredibly strong.</td>
</tr>
<tr>
<td style="padding: 3px;">Excellent Passphrase</td>
<td style="padding: 3px;"><code>Vivid!Purpl3-Whale-C@lendaR</code></td>
<td style="padding: 3px;">Combines the immense length of a passphrase with added complexity for maximum security in the most critical accounts.</td>
</tr>
</tbody>
</table>
<hr>

<h3>Common Password Mistakes You Must Avoid</h3>

<ul>
<li>
Reusing Passwords: As mentioned, this is the cardinal sin of password security. A breach on one site will lead to others being compromised.
</li>
<li>
Using Personal Information: Avoid using names, birthdays, anniversaries, pets' names, or street addresses. This information is often publicly available.
</li>
<li>
Using Known-Compromised Passwords: Before using a password, you can check it against a database of known-leaked credentials at <code>haveibeenpwned.com/Passwords</code>.
</li>
<li>
Storing Passwords Insecurely: Never store passwords in spreadsheets, documents, emails, or on sticky notes. These methods lack encryption and are easily discovered.
</li>
</ul>

<h3>Deeper Dive: The "Why" Behind Strong Passwords</h3>

For those curious about the mechanics, here&rsquo;s a quick look at why these rules are so important.
Hackers use automated tools to guess passwords at incredible speeds&mdash;thousands or even millions of guesses per second. This is called a brute-force attack. The attacker's success depends on the password's "search space"&mdash;the total number of possible combinations.
<ul>
<li>
Complexity's Flaw: A short, 8-character password using uppercase, lowercase, numbers, and symbols has a large search space, but it's still within the realm of possibility for a powerful computer to crack in hours or days.
</li>
<li>
Length's Power: Each character you add to a password increases the search space exponentially. Increasing a password's length from 8 to 16 characters doesn't just double its strength; it can make it billions of times stronger, pushing the cracking time from days to centuries. This is why a 28-character passphrase is so much more effective than an 8-character complex string.
</li>
</ul>
When you use an online service, they should be using a secure hashing algorithm to store your password. This turns your password into a long, scrambled string of text. Slow, robust hashing algorithms make brute-force attacks much harder for criminals, but you have no control over which services use them properly. Therefore, the only thing you can control is the strength of the password you create in the first place.

<h3>Your Secure Path Forward</h3>

Creating strong, secure passwords in 2025 is no longer a memory test. It&rsquo;s a strategy. By embracing long passphrases, using a unique one for every account, and protecting it all with a password manager and MFA, you build a formidable defense against cyberattacks.
Get robust security features that are simple to manage, including enforceable 2FA, detailed activity logs, and an integrated TOTP authenticator. Empower your team with unlimited records, flexible user-roles, and a seamless Google sign-in to get started in minutes.
Protect your entire business for a price that makes sense, with <a href="https://teampassword.com/pricing" rel="follow noopener" target="_blank">plans starting at just $2.41/user/month</a>.
<a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Get Started with a Free Trial Today</a>

Discover how to create strong, unique passwords. Learn why it's crucial for businesses and individuals to adopt this practice and how to make it easier to manage. Protect yourself from cybercriminals with this essential guide to password strength.

Discover how to create strong, unique passwords. Learn why it's crucial for businesses and individuals to adopt this ...

How to Make a Strong Password (and Keep it Secure) | TeamPassword

How to Make a Strong Password (and Keep it Secure)

Password encryption is the number one component of password security. TeamPassword encrypts passwords with state-of-the-art technology to keep passwords safe.

Password encryption is the number one component of password security. TeamPassword encrypts passwords with state-of-the-art technology to keep ...

What is password encryption and how much is enough?

What is password encryption and how does it work?

Dreaming of a flexible career where you set your own hours and work with clients from around the globe? The rise of the gig economy has made this dream a reality for countless professionals. From graphic designers to writers and developers, freelancers are reshaping the traditional workplace.
Over the last decade, the gig economy boom has allowed professionals worldwide to switch to freelancing and build a network of international clients.&nbsp;
According to Upwork, <a href="https://www.upwork.com/research/freelance-forward-2022" rel="follow noopener" target="_blank">freelancers contributed $1.35 trillion to the U.S. economy in annual earnings in 2022, up $50 billion from 2021</a>.&nbsp;Some of the most successful freelancers earn hundreds of thousands of dollars per year through platforms like Upwork, Freelancer, and Toptal.
But what does it take to become a top-earning freelancer? In this post, we'll examine 10 successful individuals who have built thriving careers in the freelance world. By examining their portfolios and successes, we hope to give you a better idea of what's possible in the freelance world, and inspire you to take the leap should you decide that freelance is the right choice for you!
&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
Does your company hire freelancers? How do you <a href="https://teampassword.com/blog/should-i-share-data-with-freelancers" rel="follow noopener" target="_blank">share passwords with freelancers</a>? TeamPassword is an affordable password management solution for small businesses, startups, and agencies to share credentials securely with team members and freelancers. <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Sign up for a 14-day free trial</a> today.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<h2>10 Successful Freelancers</h2>
Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field with excellent track records&mdash;many have worked with the biggest companies in the world!
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>1. Scott Luscombe - Graphic Designer / Shopify Expert / Website Developer / Copywriter&nbsp; - Canada</h3>
Scott Luscombe is a freelance graphic designer, Shopify expert, website developer, and copywriter from Uxbridge, Canada. He holds a degree in Illustration from Sheridan College and a degree in Marketing from the University of Toronto.
Scott has been a freelancer for most of his professional career and has earned over $500k on Upwork. He has completed over 311 jobs and worked&nbsp;10,956 hours!&nbsp;
Scott's work includes graphic design and branding, illustration and icons, copywriting, website design and development, UX/UI, and printing and packaging. He also provides freelance coaching and consulting. Scott is a Top Rated Upwork Freelancer currently charging $99 per hour for various creative gigs.
Some of Scott's most notable work includes designs for Coca-Cola, the Canadian Cancer Society, Nickelodeon, and Wallet Ninja (to name a few).&nbsp;
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>2. Kathy Edens - Marketing Consultant / Freelance Copywriter - United States</h3>
<a href="https://www.upwork.com/freelancers/~016177d19f0624c1a7?viewMode=1" rel="nofollow noopener" target="_blank">Kathy Edens is a Top Rated Upwork Freelancer</a> with over $300k platform earnings! Kathy has been self-employed as a marketing consultant and freelance copywriter for almost ten years from her home in Ohio, United States.
She holds a Bachelor of Science in Professional Writing and Psychology from Oregon State University, which she says "...helps me understand how to reach your target audience with words."&nbsp;
Kathy has ghost-written several non-fiction books on various topics, including social entrepreneurship, healthcare, real estate investing, and the cannabis industry, to name a few.
Kathy also writes web content, sales pages, email marketing content, case studies, white papers, brochures, press releases, and more. Kathy's rates start at $86 per hour for her writing and marketing services.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<h3>3. Koen van Oeveren - UX designer - Netherlands</h3>
Koen van Oeveren is a freelance UI &amp; UX designer from North Brabant, Netherlands, with almost ten years of experience. Koen works with several design agencies in the Netherlands, designing apps, websites, and eCommerce experiences for many international brands.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
Koen holds a Bachelor of Applied Science in Communication and Multimedia Design from Avans University in the Netherlands. Koen's <a href="https://www.koenvo.com/index.html" rel="nofollow noopener" target="_blank">portfolio website Koenvo</a> was nominated for a <a href="https://www.awwwards.com/sites/koenvo-ui-ux-portfolio" rel="nofollow noopener" target="_blank">2021 awwwards Award</a>.
<img src="https://cdn.buttercms.com/IOmtrbdOQZev1mS8Jc33" alt="undefined" width="650" height="433">&nbsp;Image by Freepik&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>4. Pascal Strasche - Product / UX designer - Germany</h3>
Pascal Strasche is a product and UX designer with more than ten years of design experience from Germany. He holds a Master of Arts in Interaction Design and a Bachelor of Arts in Graphic Design, both from HAWK University of Applied Sciences and Arts.
For almost a year over 2020/2021, Pascal worked as the sole product designer to design Con Cubo's SaaS tool that helps complex organizations visualize and manage teams. He's also worked with German steel giant XOM Materials to find product solutions to digitalize&nbsp;Germany's steel industry.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
In 2019, Pascal founded Product Design Resources, a growing archive of 800+ design resources, weekly updated for the design community.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>5. Paul Hunkin - Developer - New Zealand</h3>
Paul Hunkin is a freelance software consultant and developer from Tauranga, New Zealand, but currently living in Portugal.&nbsp;
Paul has over ten years of experience as a software developer with an impressive work history, including Google, NASA, InfoSys, and the Chinese aerospace industry leader COMAC.
He's worked with several early-stage startups designing everything from high-performance big-data systems to complex web applications to 3D rendering engines. He's also built a lot of the foundational code for independent games on Android.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
Paul is a Top Rated Upwork Freelancer with over $400k in platform earnings. His rates start at $120 per hour for software development. <a href="https://paulh.consulting/" rel="nofollow noopener" target="_blank">Check out Paul's website</a> for more about his impressive portfolio and work history.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>6. Jana Galat - Writer / Brand Strategist - Canada</h3>
Jana Galat is a freelance copywriter and brand strategist from Ontario, Canada. She holds a Bachelor's Degree in Management and Organizational Studies from King's University College and an Honors in Business Administration from Western University.
Jana has extensive experience writing landing pages, email campaigns, social media ads, and print materials and says, "I am obsessed with creating copy that sells..."
After several years of professional work experience, Jana went freelance in 2019 and has quickly built a reputation as a <a href="https://www.upwork.com/freelancers/~01bfa17a48301876dd" rel="nofollow noopener" target="_blank">Top Rated Upwork Freelancer</a> with over $70k in platform earnings. Jana's rates start at $100 per hour for copywriting and brand consulting.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>7. Kate H. - Logo Designer / Branding Expert - United States</h3>
Kate is a freelance professional logo designer and branding expert from Maryland, United States. Kate&nbsp;ran her own green wedding brand which she sold to mywedding.com in 2014, allowing her to focus on helping small&nbsp;businesses figure out what they want (and who they are) and translate that into design.
She holds a Master's degree in Environmental Management from Yale School of The Environment, and a J.D. in environmental law from Pace Law School.&nbsp;
Kate's skillset includes redesigning and updating material to make it easier to understand, building a consistent brand from a simple starting point like a logo, and creating unique logos that guarantee results.
Kate is a Top Rated Upwork Freelancer, and her rates start at $225 per hour. You can find out more about Kate on her <a href="https://www.upwork.com/freelancers/~013ce73876c1c18126" rel="nofollow noopener" target="_blank">Upwork profile</a>.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>8. Marcos Rezende - UX designer - Canada</h3>
Marcos Rezende is a UX Designer from Ontario, Canada, with more than 13 years of experience. Marcos has worked in over 30 industry sectors for multinational organizations in the United States, Canada, Germany, and Brazil.&nbsp;
Some of Marcos' notable projects include apps for Ontario's COVID-19 dashboard, Urban Master Planning collaboration platform, and Reaction (kid's e-learning app), to name a few.&nbsp;
Marcos loves sharing his industry expertise with aspiring UX designers and regularly writes for the popular UX publication Career Foundry. Total recognizes Marcos as part of its "Top 3%" of global freelancer talent&mdash;a title given to elite freelancers in their given field.
We don't have access to Marcos' rates, but the best UX designers on Upwork earn upwards of $100 per hour. As a Toptal Top 3% freelancer, Marcos likely charges $200-$300 per hour.
<a href="https://www.marcosrezende.com/" rel="nofollow noopener" target="_blank">Marcos Rezende's website</a> was nominated for the prestigious <a href="https://www.awwwards.com/sites/ux-portfolio-marcos-rezende" rel="nofollow noopener" target="_blank">awwwards.</a> in 2021.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>9. Tanya Litvinova - UX/UI Designer - United States</h3>
Tanya Litvinova is a freelance UX/UI designer from New York City, United States. She holds a Bachelor of Fine Arts in Advertising Design / Communication Design from the Fashion Institute of Technology.
Tanya specializes in product, mobile, and web design as well as user experience flow, research, and validation.
"I have a passion to make the complex simple, shape behavior, design, plan, and strategize. Aiming for the best user experience, all the while balancing the needs of business and technology to create engaging, habit-forming digital products."
Tanya has worked with Fortune 100 &amp; Fortune 500 companies and successfully delivered business-transforming data-driven analytics, responsive BI dashboards, enterprise web apps, and management systems. Some of Tanya's notable clients include KOCH Industries, BlackRock Financial, BCG Group, and FireEye, to name a few.
<a href="https://www.upwork.com/freelancers/~0165035041b26e96df" rel="follow noopener" target="_blank">Tanya is a Top Rated Upwork Freelancer</a> with more than $200k platform earnings. Her current rate starts at $162.50 per hour.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>10. Guangming Lang - Data Scientist - United States</h3>
Guangming Lang is a freelance data scientist from Michigan, United States. He holds a Bachelor of Arts in Mathematics from New College of Florida and a Master of Science in Biostatistics from the University of Michigan. Guangming has also completed several Coursera courses in data science and machine learning.
Guangming has been a freelancer since 2013 and has worked across several industries, including fintech, trading, medicine, biotech, advertising, and HR.&nbsp;
Guangming is a Top Rated Upwork Freelancer with over $400k in platform earnings. He's completed 216 jobs on Upwork totaling 3,805 hours! Guangming's current rates start at $200 per hour.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<h2>Secure Freelancer Workflows With TeamPassword</h2>
No matter how talented or reputable the freelancers and contractors you hire, your company must use secure workflows to protect your digital assets.
Freelancers often need access to shared accounts and tools. Using a <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">password manager</a> is the first step to securing these accounts and platforms. You can also use a password manager to share credentials with employees, clients, and other stakeholders to ensure you never expose raw passwords via email, spreadsheets, chat apps, and other non-secure methods.
On the Enterprise plan, you can even <a href="https://teampassword.com/one-time-secret?navbar=onetimesecret" rel="follow noopener" target="_blank">share a one-time password link</a>.&nbsp;
<a href="https://teampassword.com/" rel="follow noopener" target="_blank">TeamPassword</a> lets you create groups to share access with only those who need it. When they're done, revoke access with a single click. No need to change passwords every time someone leaves the team.
If you do need to change a password, TeamPassword's built-in <a href="https://teampassword.com/password-generator" rel="follow noopener" target="_blank">password generator</a> lets you create secure passwords between 12-32 characters using numbers, letters (uppercase/lowercase), and symbols.
<img src="https://cdn.buttercms.com/tj8gEkSCTwiowMUAocHy" alt="Built-in password generator.gif" width="400" height="305"> &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
Ready to onboard clients and freelancers securely with TeamPassword's robust password management solution? <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Sign up for a free trial</a> to secure your company's digital assets today!

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field.

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in ...

10 extremely successful freelancers and what they do

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field with excellent track records—many have worked with the biggest companies in the world!

In an increasingly digital world, we&rsquo;re switching more and more of our daily lives over to the Internet. While this brave new world is exciting and convenient, it&rsquo;s not without its problems.&nbsp;
The issue of unsafe passwords has been around for a while. But have you ever thought about where and how to store them?
Most of us have several passwords, and we&rsquo;re encouraged to never duplicate them. Some people simply write them all down on a piece of paper &mdash; which is fraught with danger. But others store their passwords electronically.
As you&rsquo;re about to find out, not all electronic systems of password storage are <a href="https://teampassword.com/blog/the-best-ways-to-store-passwords-2023" target="_blank" rel="follow noopener">safe</a>. Here are five of the most dangerous ways to store your passwords.&nbsp;
But before we begin:
Avoid bad idea passwords and dangerous storage methods with TeamPassword. This advanced <a href="https://teampassword.com/blog/best-password-managers-for-teams" target="_blank" rel="follow noopener">password manager for teams</a> features a selection of security features, including password encryption and two-step verification. Sign up for a <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">free trial</a> today.&nbsp;
<h2 id="email">1. Email</h2>
<img src="https://cdn.buttercms.com/efPCc2QZQ7C0OT1KeoKe" alt="" width="655" height="88">
We've all been there: struggling to remember a new password and considering emailing it to ourselves for safekeeping. While it might seem convenient, emailing passwords is a terrible security practice with far-reaching consequences. Here's why:
<ul>
<li data-sourcepos="7:3-7:245">Unencrypted Transmission: Emails often travel in plain text, like postcards. Anyone with access to the data stream &ndash; hackers, scammers, or even compromised servers &ndash; could easily intercept the email and steal your password in its entirety.</li>
<li data-sourcepos="9:3-9:33">Multiple Vulnerable Points: Even if the email itself is encrypted, your password is exposed at several stages. It's stored on your device before sending, sits unencrypted on email servers during transit, and resides in your sent folder &ndash; all potential points of entry for attackers.</li>
<li data-sourcepos="11:3-11:248">Local Storage Risks: Many email platforms store data locally on your devices. If your computer, phone, or tablet is stolen or infected with malware, even deleted emails containing passwords might be recoverable, putting your accounts at risk.</li>
</ul>
The ease with which cybercriminals can exploit these vulnerabilities makes emailing passwords a high-stakes gamble. A stolen password could grant them access to your bank accounts, social media profiles, email itself, and more. The <a href="https://teampassword.com/blog/cybersecurity-complete-guide" rel="follow noopener" target="_blank">damage can be immense</a>, so why risk it for a temporary convenience?

<h2 id="Documents">2. Online Documents</h2>
<img src="https://cdn.buttercms.com/Hh6oH8AzTMSnQFUaPHR9" alt="" width="216" height="235">
A lot of people like the convenience of saving crucial information using online document systems such as Google Docs. But this is a bad idea for passwords, as these systems are designed for text &mdash; not sensitive data.
Yes, a password might protect your online document manager from unauthorized access. But what happens if that password is compromised? Many document software platforms don&rsquo;t offer encryption, two-step verification, or even the most basic security measures.&nbsp;
If you use online documents regularly, you&rsquo;re probably accessing your account on a regular basis &mdash; across several devices. What happens if you step away for a moment to buy a coffee, speak to a friend, or use the bathroom?
A criminal can access an unattended online document platform in seconds. And if this happens, it doesn't take a lot of effort to steal your unsafe passwords.&nbsp;
<h2 id="instantmessaging">3. Instant Messaging Service</h2>
Instant messaging (IM) services like WhatsApp, Facebook Messenger, and Snapchat offer a convenient way to communicate, but they are not designed for securely storing passwords. While some IM platforms offer end-to-end encryption for message content, they lack crucial security features necessary for password management.
People who store their passwords on these apps do so because they believe they&rsquo;re fully encrypted. While that&rsquo;s often the case, it&rsquo;s important to remember that instant messaging services are often left open and operating in the background.
Imagine someone picks up your phone while you&rsquo;re not paying attention. If you left your device unlocked, that person would be able to access your password in seconds.
Here's why storing passwords on IM apps is a security risk:
<ul data-sourcepos="9:1-9:155">
<li data-sourcepos="9:1-9:155">Accessibility on Unlocked Devices: IM apps are designed to run in the background on unlocked devices. This means anyone with physical access to your unlocked phone or computer could potentially view your unencrypted passwords.</li>
<li data-sourcepos="10:1-10:164">Accidental Sharing: A single inadvertent tap or screenshot could send your password to someone unintended, compromising the security of your online accounts.</li>
<li data-sourcepos="11:1-12:0">Limited Security Features: Unlike dedicated password managers, IM applications typically lack features like secure password generation, two-factor authentication, and strong encryption specifically designed to protect passwords.</li>
</ul>
Dedicated password management applications offer robust security features like encryption, secure storage, and auto-fill functionality for logins.
<h2 id="onlinenotetaker">4. Online Note-taker</h2>
While online note-taking applications like Apple Notes offer a convenient platform for managing everyday tasks and reminders, they are demonstrably unsuitable for storing sensitive information, particularly passwords. These platforms, designed for general purpose note-taking, lack the robust security features essential for safeguarding confidential credentials.
Here's why online note-taking apps pose a significant security risk for passwords:
<ul>
<li data-sourcepos="9:3-9:314">Absence of Multi-Factor Authentication: Unlike dedicated password managers, these applications typically do not offer multi-factor authentication (MFA). MFA adds an extra layer of security by requiring a second verification step beyond a simple password, significantly hindering unauthorized access attempts.</li>
<li data-sourcepos="11:3-11:322">Limited Encryption Capabilities: While some note-taking applications may offer basic encryption features, they often fall short of the robust encryption protocols employed by dedicated password management solutions. This weaker encryption leaves sensitive data vulnerable to potential decryption by malicious actors.</li>
<li data-sourcepos="13:3-13:97">Accessibility on Unlocked Devices: Online note-taking apps are designed for ease of use and accessibility. This ease of access translates to a vulnerability. If a user's device remains unlocked and unattended, a perpetrator would only need to access the specific application to view unencrypted passwords.</li>
</ul>
In a world of increasingly sophisticated cyber threats, it is critical to prioritize robust security practices. Online note-taking applications simply do not provide the necessary safeguards for password management. Users are strongly advised to consider secure alternatives, such as dedicated password managers or offline password vaults, to ensure the confidentiality and integrity of their login credentials.
<h2 id="nonpasswordprotecteddevice">5. On a Non-Password-Protected Device</h2>
Of all the bad ideas for passwords, storing them on non-password-protected devices is about the worst. You might think that your tablet or laptop never leaves your side. But if your device is ever stolen, you&rsquo;ve given the criminals the easiest possible opportunity to access your saved passwords.&nbsp;
If you&rsquo;re determined to store passwords on a physical device &mdash; which is never a good idea &mdash; make sure the device password is a complex combination of letters, numbers, and symbols. And it should contain at least 12 characters.&nbsp;
<h2 data-sourcepos="7:1-7:6">Control Your Security and Choose Convenience with TeamPassword</h2>
<img src="https://cdn.buttercms.com/0gCOt5oQBCE1vxckmRZC" alt="The TeamPassword Extension for Chrome lets you sign into any account in seconds" width="828" height="466">
Our digital vault safeguards your passwords with industry-leading AES 256-bit encryption and ironclad two-step authentication. Stop wasting time remembering &ndash; TeamPassword empowers you with secure, one-click logins across all your devices.
<ul>
<li data-sourcepos="9:1-9:157">Divide passwords into groups to share with appropriate team members</li>
<li data-sourcepos="9:1-9:157">Enforce 2FA for all users</li>
<li data-sourcepos="9:1-9:157">View activity logs for all of your records</li>
<li data-sourcepos="9:1-9:157">Use the TeamPassword browser extensions and mobile apps for lightning-fast access everywhere</li>
<li data-sourcepos="9:1-9:157">Save money with affordable plans configured for YOU</li>
</ul>
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Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. | TeamPassword Blog

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. ...

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