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When people are thinking about common vectors for cybercrimes, a voice phone call might not come to mind. However, over the last decades, criminals have found it increasingly profitable to gain information over the phone. Vishing, or voice phishing, is when a cybercriminal uses the phone to gain sensitive information from the recipient as part of a larger cyberattack. Here&rsquo;s what you need to know to keep yourself safe from vishing attacks in 2024.&nbsp;

TeamPassword makes it easy to keep your accounts safe from cybercriminals. Don&rsquo;t believe us? Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial">14-day free trial today</a> and try for yourself.
[Table of Contents]
<ul>
<li><a href="#whatisvishing" rel="follow">What is vishing?</a></li>
<li><a href="#vishingexample" rel="follow">Vishing example</a></li>
<li><a href="#vishingstats" rel="follow">Vishing statistics</a></li>
<li><a href="#commonvishingtactics" rel="follow">Common vishing tactics</a></li>
<li><a href="#howtoprevent" rel="follow">How do you prevent vishing attacks?</a></li>
</ul>
<h2>What is vishing?</h2>
Here is a simple definition of vishing.&nbsp;

Vishing definition: Vishing (voice phishing), sometimes referred to as a phone scam, is when cybercriminals use phone calls to gain sensitive information from the recipient as part of a cyberattack.&nbsp;
<img src="https://cdn.buttercms.com/dJiqlM9S7a7v9O6WxBjJ" width="601" height="400">
<h2 id="whatisvishing">What is the goal of vishing attacks?</h2>

Ultimately, vishing attacks like most cyberattacks, are about gaining money from the victim. This can be done directly, by getting the person on the phone to transfer money during that phone call or subsequent ones, often using cryptocurrencies or gift cards to make it harder to reverse and track the payments.&nbsp;

However, for businesses, vishing attacks are often designed to get more money indirectly, by getting sensitive information, such as usernames and passwords, to further a larger sophisticated attack.&nbsp;

For example, vishing is often part of a <a href="https://teampassword.com/blog/10-cyberattacks-recently-used-by-hackers-2023#ransomware">ransomware attack</a>.
<h2 id="vishingexample">Vishing example&nbsp;</h2>
If you search news sites for vishing examples, you&rsquo;ll find dozens. Many of them are long-running scams that target the elderly and gain a few hundred to thousands of dollars per victim. However, <a href="https://www.infosecurity-magazine.com/news/european-police-take-down-9m/">the total gained can reach the millions</a> as these scams are hard to investigate and easy to scale.&nbsp;

While less common, vishing attacks also threaten business, and the total dollar value of a single attack can easily exceed millions of dollars. Caesars and MGM, two Las Vegas casinos, were attacked using vishing and <a href="https://teampassword.com/blog/spear-phishing">spear phishing</a> techniques together.&nbsp;

Criminals used information found on LinkedIn to impersonate employees on the phone with the IT department. Then, they used the new credentials provided by IT to break into their systems and install ransomware.&nbsp;

The results were devastating. <a href="https://www.forbes.com/sites/noahbarsky/2023/09/20/caesars-and-mgm-boards-lose-cybersecurity-gambles/?sh=256cf4974463">MGM</a> saw their cash flow drop by 10-20% and market capitalization decrease by $2 billion during the 10 days they were unable to operate.&nbsp;

Caesars, unlike MGM, decided to pay a reported $15 million to the <a href="https://teampassword.com/blog/resources-for-ransomware">ransomware-as-a-service</a> hackers. Indeed, if you allow the vishing scheme to get to the point where ransomware has been installed on your business&rsquo;s system, then paying the ransom is often the most economical route.
<h2 id="vishingstats">Vishing statistics</h2>

Phone scams have been around for decades, but the nature of these schemes has changed dramatically in the last decade. Criminals are now able to &ldquo;spoof&rdquo; local phone numbers, even your grandchild or coworker&rsquo;s phone number, to make their pitches seem more authentic.&nbsp;

In addition, they can use information publicly available on <a href="https://aag-it.com/the-latest-phishing-statistics/">Linkedin</a> to further benefit their case. These tools combined with lots of practice have made it very hard for even IT professionals to recognize a visher.&nbsp;

That&rsquo;s why about <a href="https://www.truecaller.com/blog/insights/truecaller-insights-2022-us-spam-scam-report">one third of all Americans</a> have fallen victim to a phone scam at some point. All of these attacks combined have pushed the economic cost higher, from $29.8 billion in 2021 to $39.5 billion in 2022.&nbsp;

Around <a href="https://www.proofpoint.com/sites/default/files/threat-reports/pfpt-us-tr-state-of-the-phish-2023.pdf">300,000 to 400,000</a> vishing phone calls were recorded daily in America in 2022. Despite this, only 30% of professionals were familiar with the term &ldquo;vishing&rdquo; in 2022, up from 25% in 2019.&nbsp;

Vishing represents the third most popular vector for cyberattacks on businesses, with the average loss from a successful attack reaching <a href="https://techreport.com/statistics/vishing-statistics/">$10.1 million</a>.
<h2 id="commonvishingtactics">Common vishing tactics</h2>

According to the Federal Trade Commission (<a href="https://consumer.ftc.gov/articles/phone-scams">FTC</a>), &ldquo;There is no prize&hellip; You won&rsquo;t be arrested&hellip; You don&rsquo;t need to decide now&hellip; Only scammers demand you pay certain ways&hellip; [and] Government agencies won&rsquo;t call to confirm your sensitive information.&rdquo;&nbsp;

That&rsquo;s a pretty good summary of common vishing tactics. Basically, they use the same tools as marketers to make you feel like you need to make a decision now and the stakes are high enough that you should listen to the visher instead of your gut.

Here are some common specific vishing strategies:

<ul>
<li>
Bank or other account problems: The visher pretends to be from your bank and says there is an issue with your account. They might have just enough information to make you think it is legitimate. For example, the first four digits of your credit card is likely the same as every other person using the same bank. They then get you to give up more sensitive information so they can steal money from your account.
</li>
<li>
Tax or other payment problems: In this case, the scammers pretend to be a member of a government organization (probably the IRS in America, CRA in Canada, and so on). They tell you that you must pay immediately as the fines on your tax return are increasing quickly. Remember, outside of Nicaragua, no government wants Bitcoin.
</li>
<li>
Technical support: In this case, the vishers are looking to gain entry into some of your personal accounts, especially your <a href="https://teampassword.com/blog/why-do-hackers-want-your-email-address">email account</a>. They can then use &ldquo;lost password&rdquo; functions or your tendency to reuse passwords to get into all of your other accounts.&nbsp;
</li>
<li>
Free prize: In this case, instead of scaring you into giving them money, they try to get payment information in exchange for the promise of a big prize.
</li>
<li>
Impersonation: Instead of posing as a bank or other organization, some vishing attacks include impersonating a specific person. Common examples include posing as the CEO or CFO of your employer, or as your grandchild.&nbsp;
</li>
<li>
Investment or timeshare scams. Vishers might convince you that, if you pay right now, you can lock in a great investment deal, or cheap vacation, or really anything else that someone might be tempted to accept.
</li>
<li>
Charity scams: Fear and excitement can get you to do something you might not otherwise, but so can sadness or guilt. Charity scams do just that by making you feel sad or guilty and therefore more inclined to hand over payment information.&nbsp;
</li>
</ul>
<img src="https://cdn.buttercms.com/QCjkejDQfKiAtEYWEkuT" width="601" height="400">
<h2 id="howtoprevent">How do you prevent vishing attacks?&nbsp;</h2>

No vishing attack can succeed if you do three things: slow down, hang up, and call back.&nbsp;

<ol>
<li>
Slow down: The IRS is not going to put you in a position where you have to pay a fine while on the phone. They definitely aren&rsquo;t going to make you pay with crypto or gift cards! Whatever emotion they are pushing&mdash;fear, guilt, excitement&mdash;just take a couple of breaths and think about whether this is a scam.
</li>
<li>
Hang up: If you have even the slightest feeling something is a scam, then it&rsquo;s almost definitely a scam. Simply hang up. If the call was legitimate, then you can find out during Step 3.
</li>
<li>
Call back: If someone from the Bank of America calls you, then you can always hang up, find the number online, and call that number to ask about your account. If the issue was legitimate, then they&rsquo;ll know about it. Otherwise, pat yourself on the back for dodging a scam.&nbsp;
</li>
</ol>

As an IT leader, you should equip your team with the knowledge and tools they need to avoid vishing scams.&nbsp;

<ol>
<li>
Knowledge: A paltry 30% of Americans know the term vishing. While many more probably have a general idea of what phone scams are, they might not be aware of just how sophisticated they can be. You should be informing them of the pitfalls and how to protect the business from this major threat.
</li>
<li>
Tools: There are many types of software available to protect employees from vishing attacks. Foremost among the tools needed is a way to protect your most sensitive information. <a href="https://teampassword.com/blog/best-password-managers-for-teams">TeamPassword is the best password manager for teams.</a> When your employees don&rsquo;t need to know the credentials to share them, they can&rsquo;t accidentally share them with hackers.
</li>
</ol>
<h2>Use TeamPassword to prevent vishing attacks</h2>

TeamPassword can help you stay safe from the threat of vishing attacks. By creating and securely storing unique, random, and strong passwords for each account, they are off limits to those trying to steal your information. The less information available publicly, the harder it is for vishing calls to sound legitimate.

Furthermore, by making it easy to securely share passwords within the company, employees know that anyone asking for such information over the phone is a scammer.&nbsp;

TeamPassword can protect your important accounts from vishers. Don&rsquo;t believe us? <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today and try for yourself.

Vishing is when hackers use the phone to get sensitive information from the recipient. Here’s what you need to know to stay safe.

Vishing is when hackers use the phone to get sensitive information from the recipient as part of a ...

Vishing: What you need to know to stay safe in 2024

Vishing is when hackers use the phone to get sensitive information from the recipient as part of a sophisticated cyberattack. Here’s what you need to know.

Small and medium-sized enterprises (SMEs) face a growing number of serious cybersecurity threats in the modern age, especially as malicious actors develop more sophisticated attack vectors and techniques. According to <a rel="noopener noreferrer" target="_blank" data-gc-link="https://www.blackfog.com/smbs-were-victims-cyberattack/" href="https://www.blackfog.com/smbs-were-victims-cyberattack/">a June 2023 study by BlackFog</a>, 61% of small and medium-sized businesses in the U.S. and U.K. were the victims of successful cyber attacks in the previous year. A large number of these impacted organizations faced downtime during critical operating hours and customer data loss.
SMEs find themselves in a particularly vulnerable cybersecurity position, as they're large enough to have multiple applications and data sources that can fall prey to attacks but small enough that they may not have up-to-date, enterprise-level security safeguards in place. In many cases, these organizations do not think they have the internal budget and know-how to set up their cybersecurity infrastructure for success.
Fortunately, there are many low-cost and no-cost steps you can take to optimize your SME's cybersecurity setup. In this guide, we'll walk you through some of the best practices, tools, and strategies you can adopt for more effective cybersecurity management.
But before we dive into the five most effective ways to keep your SME secure, we've compiled a quick list of key takeaways from this article:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Key Takeaway #1: SMEs face unique cybersecurity threats, but there are many low-cost and easy-to-implement solutions that can mitigate these threats across an organization.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Key Takeaway #2: Employees at all levels in your organization can act as a gateway to security threats; train all staff on cybersecurity and password best practices to improve your overall cybersecurity posture.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Key Takeaway #3: Invest in relevant cybersecurity software and services, but more importantly, make sure all existing components in your network are regularly monitored, audited, and updated.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Key Takeaway #4: Password managers offer a low-cost way for organizations to manage individual, team, and company-wide credentials in a secure and accessible format.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Key Takeaway #5: Your data is an asset to you but a liability in the wrong hands; invest in tools like TeamPassword that prioritize and support data security and compliance best practices.</li>
</ul>
Table of Contents
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#whyiscybersecurityimportant" rel="follow">Why Is Cybersecurity Important for SMEs?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#commoncybersecuritythreats" rel="follow">Common Cybersecurity Threats for SMEs</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#5waystokeepyoursmesecure" rel="follow">5 Ways to Keep Your SME Secure</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#strengthenyoursme" rel="follow">Strengthen Your SME Security with the Help of TeamPassword</a></li>
</ul>
<h2 id="whyiscybersecurityimportant">Why Is Cybersecurity Important for SMEs?</h2>
Cybersecurity protections are an important part of ensuring an SME's operations stay up and running, no matter how threat actors behave and other external factors change. These are some of the key ways in which a strong cybersecurity strategy can benefit your SME:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data Protection: Small and medium-sized enterprises work with a wide variety of applications, hardware, software, and datasets that may include sensitive or proprietary information. Setting up data security tools and best practices gives security administrators more visibility into how data is being used, enables data encryption, and notifies administrators if/when data becomes vulnerable to attack.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Financial Security: Many cybersecurity tools protect data privacy and adhere to data compliance regulations, including strict regulations in the financial sector. Investing in the right cybersecurity tools and frameworks can support more secure financial transactions, give administrators an interface to monitor financial data for fraud, and provide businesses with the tools they need to encrypt and otherwise protect financial data and comply with regulations like the Sarbanes-Oxley Act (SOX).</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Business Continuity: A successful cybersecurity attack can lead to a range of problems, including data loss and network downtime and disruptions. With cybersecurity tools and strategies in place, your organization can prevent these kinds of disruptions by proactively detecting threats and quickly determining and acting on an incident response strategy.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Adherence to Compliance and Legal Obligations: Many compliance laws and other kinds of regulations have strict rules about how and by whom data can be handled. A cybersecurity strategy that emphasizes data security and encryption can help your organization pass audits with flying colors, protect customer data, and maintain your reputation as a compliant operator.</li>
</ul>
<h2 id="commoncybersecuritythreats">Common Cybersecurity Threats for SMEs</h2>
SME cybersecurity threats may target individual users, third-party applications, storage systems, databases, or other elements of your organization's network. Some of the most common ways in which bad actors launch attacks against SMEs include the following:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Phishing: Phishing is a communication-driven attack vector in which hackers send messages with malicious code, malware, or other subtle attacks to individual network users, most often via email. It's an effective cyber attack method because it targets multiple users with believable messages that can lead to accidental information leakages at scale.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Ransomware: This type of malware is one in which malicious code is installed on an enterprise network in a way that shuts down key operations and data access until the victim pays a ransom to the attacker. It most often impacts SMEs when their core applications are outdated or otherwise lacking in perimeter security protections and can lead to data loss and public leaks.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Viruses: A type of malware attack in which the attack code is multiplied and used to infect other tools and programs in the same system. Viruses can quickly take over an entire computer or network if no protections are in place against lateral movement; this type of takeover can lead to network downtime, data loss or theft, and other operational issues.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Malware: Any type of malicious software that is used to infiltrate a business network and cause some type of damage. Malware can be difficult to detect and remove, and even once it's removed, the damage may already be done in the form of data loss or corruption.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Password Hacking: When hackers attempt to gain unauthorized access to networks and related systems and accounts by exploiting password and credential vulnerabilities with brute-force attacks, phishing, or credential stuffing. Password hacking can give unauthorized users access to your most sensitive data and systems, resulting in data loss or corruption, fraud, and/or noncompliance issues.</li>
</ul>
<h2 id="5waystokeepyoursmesecure">5 Ways to Keep Your SME Secure</h2>
Regardless of the budget and current in-house cybersecurity expertise your team has, there are many best practices and strategies that can improve your SME's overall security posture. These five tips will get you started in securing your organization's most important assets:
<h3>1. Train Employees on Cybersecurity Best Practices</h3>
An organization's most important asset is its people, but people can also become a cybersecurity liability if they aren't trained on how to uphold security and privacy best practices in their daily work. Offering regular cybersecurity training sessions to employees throughout the organization is a great practice, as it educates them on a range of potential threats and the role they can unknowingly play in opening the organization to new threats.
Whatever training you develop should cover best practices, like not clicking on links in suspicious-looking emails, and the importance of using strong <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/best-types-of-usernames-username-ideas-to-make-your-logins-more-secure" href="https://teampassword.com/blog/best-types-of-usernames-username-ideas-to-make-your-logins-more-secure">usernames</a>, <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/ko/blog/password-best-practices-what-makes-a-strong-password" href="https://teampassword.com/ko/blog/password-best-practices-what-makes-a-strong-password">passwords</a>, and other user credentials. Also, give employees a clear process for reporting suspicious activity or suspected threats; a ticketing system or threat monitoring system that can accept user notifications is a possibility.
<h3>2. Use Strong Authentication Measures</h3>
Making sure users are who they say they are is one of the easiest ways to prevent unauthorized access to and behaviors on your organization's network. Strong authentication measures, like multi-factor authentication (MFA), device registration, and/or credentials-based logins give employees access to everything they need without opening the floodgates to everyone else.
However, authentication measures like passwords are only as effective as the credentials that are used. If users are regularly picking easy-to-guess passwords or sharing their credentials with other users through unencrypted and unsecured channels, bad actors can fairly easily phish out those credentials and get into your network. It's important to not only set but enforce standards for unique password creation and secure sharing to prevent these kinds of scenarios.
Password managers offer <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/security" href="https://teampassword.com/security">built-in security features and benefits</a> and are great solutions for any organization that wants a more standardized way to generate and manage user passwords. For example, TeamPassword supports secure group-based credentials-sharing and gives administrators real-time visibility into password and user group activities that may lead to security incidents.
<h3>3. Complete Regular System Maintenance Tasks</h3>
Besides user error, outdated software and operating systems are some of the most common gateways for cyber attacks. Software providers regularly identify issues in their products and patch or completely revamp their products to fix the problem, but if your team does not keep up-to-date with these third-party changes and recommendations, hackers can quickly pick up on the presence of out-of-date tools and find ways to get into your network and wreak havoc.
Whether it's a tool you've spun up internally or a third-party application, your team should prioritize keeping all software, operating systems, antivirus programs, and applications up to date and regularly check with third-party vendors for updates that minimize risk.
However, depending on the number of third-party tools you're using, this can become an overwhelming process. Consider investing in tools like vulnerability scanners, patch management systems, continuous monitoring tools, and security information and event management (SIEM) systems to automate and scale the process of system maintenance across your network.
<h3>4. Increase Network Security</h3>
Your organization's WiFi network includes infrastructure that can easily be compromised if you're not intentional with your network security practices. When it comes to your WiFi network, be sure to use encryption, unique network names, and regularly updated passwords, and keep track of all of this information with thorough and secure documentation. If possible, you should also set up your WiFi as a private network with only authorized users, as public WiFi networks provide limited safeguards against hackers.
It's important to note that, in the modern cloud, hybrid, and multi-cloud networks, traditional network and perimeter security practices aren't nearly as effective as they used to be. It's certainly still important to maintain firewalls and WiFi best practices, but modern network security techniques and tools may be necessary. One of the following tool types may be what you need to up your network security game:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Endpoint detection and response (EDR) or extended detection and response (XDR).</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Secure access service edge (SASE).</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Security information and event management (SIEM).</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Security orchestration, automation, and response (SOAR).</li>
</ul>
<h3>5. Back Up Data Regularly</h3>
Regularly backing up data ensures that your organization's most important data &mdash; including financial transactions, customer profiles, product information, and more &mdash;is stored in a secure, secondary location. It's important that data backups are not conducted as a one-time effort but as a regular part of your business operations. In the event of a cyber attack, up-to-date backups allow you to quickly restore any data that was lost to a virus or other malware attack.
The data that you back up should also be encrypted, both in transit and at rest, especially if it is data that is subject to compliance regulations and rules. <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/what-is-password-encryption-and-how-much-is-enough" href="https://teampassword.com/blog/what-is-password-encryption-and-how-much-is-enough">Encrypting data</a> is one of the most effective ways to protect your data from unauthorized access.
<h2 id="strengthenyoursme">Strengthen Your SME Security with the Help of TeamPassword</h2>
The cybersecurity threat landscape is massive, diverse, and overwhelming, especially for SMEs that may not have up-to-date tooling and training in place to mitigate threats. To add insult to injury, several of the most advanced cybersecurity tools are prohibitively expensive and difficult to set up, meaning many organizations opt out entirely and leave their network vulnerable to more and more attack vectors.
Fortunately, modern SMEs are picking up on the importance of robust cybersecurity tools and comprehensive security best practices and are working to create a more holistic and affordable approach to security management. Tools like password managers have come to the fore in this refocused cybersecurity effort, giving SMEs an accessible and easy-to-implement tool for managing users, systems, and data across the organization.
TeamPassword is a leading password manager for SMEs because it balances ease of use and setup with <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/features" href="https://teampassword.com/features">key features</a> like robust group password management, password generation, administrative controls, and data compliance features.
Looking to get started with a low-cost, capable password manager for your SME? <a rel="follow noopener" target="_blank" data-gc-link="https://app.teampassword.com/signup?_gl=1*185nks8*_gcl_aw*R0NMLjE2OTY5MTM5MDEuQ2p3S0NBand5WTZwQmhBOUVpd0FNem1md2V3Z2lnOEhhX2hsZ0d5anE1OURScjh6bDFRRV9vVFNVN09feEhFbFFfcHozTklQWGZnaUZob0NwMFFRQXZEX0J3RQ..*_gcl_au*ODA2ODgxMDgxLjE2OTYxMzM2MjU." href="https://app.teampassword.com/signup">Try out TeamPassword today.</a>

Discover essential cybersecurity strategies tailored for small and medium enterprises (SMEs) in our comprehensive blog. Learn how to fortify your business against cyber threats with expert insights and practical tips.

Small and medium-sized enterprises (SMEs) face a growing number of serious cybersecurity threats in the modern age, especially ...

SME Cyber Security | 5 Ways to Keep Your SME Secure

Small and medium-sized enterprises (SMEs) face a growing number of serious cybersecurity threats in the modern age, especially as malicious actors develop more sophisticated attack vectors and techniques. According to a June 2023 study by BlackFog , 61% of small and medium-sized businesses in the U.S. and U.K. were the ...

SME Cybersecurity | 5 Ways to Keep Your SME Secure

The challenge of managing several websites in an agency environment doesn&rsquo;t stop at the need to refine and execute effective briefs and make sure you&rsquo;re delivering on your clients&rsquo; expectations. When these companies have entrusted their sites to your care, you also need to have robust security measures in place to prevent fraud and cyberattacks.

Whether you&rsquo;re providing web design, marketing, or any other agency service, you&rsquo;ll need to make security a top priority as you manage your clients&rsquo; sites and deliver on projects.

Here are eight effective ways to ensure secure multi-website management as an agency.
<h2>1. Implement a Secure Centralized Site Management System</h2>
Centralized site management systems involve using a single tool for easier multi-website management. These kinds of tools will not only improve security for your agency through a unified, real-time view of the accounts you&rsquo;re managing but also simplify administration when it comes to monitoring and updating plugins that may be the cause of security vulnerabilities.

There are many platforms that come with a range of features that can help you keep your client sites secure through reliable backups and regular security checks, while also supporting your general account management with auxiliary features such as uptime and SEO monitoring, performance checks, and more.

By onboarding one of these site management tools, you&rsquo;ll have fewer security risks to worry about and more bandwidth to deliver your services as an agency.

<h2>2. Practice Effective Data Isolation</h2>
Ideally, your agency and clients will never be affected by a security breach, but it&rsquo;s still important to have preventative measures in place in case an attack does happen. When managing multiple websites, it&rsquo;s essential to keep each site&rsquo;s data sufficiently isolated so that an incident affecting one site can&rsquo;t affect the others you&rsquo;re managing.

Using several virtual private clouds will effectively compartmentalize your clients&rsquo; data, while also providing greater functional bandwidth and flexibility compared to multi-tenant cloud solutions.&nbsp;

For a little more peace of mind, agencies should also look into implementing security layers at a server level, such as access controls and firewall rules ensuring that no unauthorized data transfer can occur between your client sites.
<h2>3. Segment by Security Needs</h2>
Though security is certainly important, if you blanket every client account with the same approach to cybersecurity, you could risk wasting the precious resources you&rsquo;ll need to deliver on client projects. By segmenting your accounts by your clients&rsquo; unique security needs, you&rsquo;ll be able to allocate your time and resources more efficiently while still keeping every site secure.

If, for example, you&rsquo;re working with clients in industries that have strict privacy requirements like <a href="https://www.upguard.com/blog/cybersecurity-regulations-financial-industry" rel="follow noopener" target="_blank">finance</a> or healthcare, you may want to classify them as higher risk and allocate additional detection layers, more frequent auditing, and more sensitive alerts for log monitoring.

Your segmentation strategy will largely depend on the kinds of clients you serve and the risks they face, but each one should involve account-specific reviews and risk assessments, along with sections of your <a href="https://blog.hubspot.com/blog/tabid/6307/bid/34212/how-to-create-a-service-level-agreement-sla-for-better-sales-marketing-alignment.aspx" rel="follow noopener" target="_blank">service level agreements</a> to reflect the security you&rsquo;ll be providing for your clients.
<h2>4. Use Managed Hosting</h2>
Where your clients have entrusted you to oversee their hosting, it&rsquo;s important that you find a reliable managed hosting provider to maintain a base level of security as part of your multi-website management.

Managed WordPress hosting providers like <a href="https://www.20i.com/us/wordpress-hosting" rel="follow noopener" target="_blank">20i</a> can provide you with &ldquo;enterprise-level security as standard&rdquo;, taking care of security layers like PCI compliance, SSL certificates, malware scans, and more. Providers will also typically manage updates for any relevant security tools, and consistently monitor your sites for emerging threats.

Finding your managed hosting provider should come after you&rsquo;ve reviewed your client accounts for specific security needs, as there&rsquo;s a lot of variance from one service to another and it&rsquo;s important to find a provider who aligns with the unique needs of your website.
<h2>5. Use a Password Manager</h2>
When you&rsquo;re managing several websites with several sets of credentials, it&rsquo;s important to maintain strong passwords, but impossible to remember them all.&nbsp;

Using a password manager like <a href="https://teampassword.com/features" rel="follow noopener" target="_blank">Teampassword</a> will allow you to maintain access to every client account you need, without running the risk of simplifying the passwords to something that&rsquo;s easy to crack or storing this data in an insecure shared file.&nbsp;

Password managers also make access control much easier through intuitive dashboards where you can control which people in your team have access to which accounts, and enforce two-factor authentication for an additional layer to keep out hackers.
<h2>6. Research and Develop Your Compliance with Data Regulations</h2>
Depending on the kind of data your clients handle and the locations where they operate, you may need to make sure their sites comply with specific data and privacy regulations like <a href="https://termly.io/resources/articles/ccpa/" rel="follow noopener" target="_blank">CCPA</a>, GDPR, PCI DSS, and others.

Aside from ensuring your clients are maintaining a level of security that reflects their user data&rsquo;s sensitivity, making sure your managed sites are up to date on these regulations will help shield them from potential legal complications in the event of a data breach.&nbsp;

There&rsquo;s a wealth of resources available online to help you understand the data requirements tied to each major regulation in this space. Research the topic thoroughly and make plans to audit the sites you&rsquo;re managing, and consider seeking out help from a legal professional if you&rsquo;re unsure of how to make your sites compliant.
<h2>7. Enhance Employee Security Training</h2>
It doesn&rsquo;t matter if your individual team members are IT experts, designers, or anything else - everyone is accountable for cyber security when managing client websites.

Effective security training is a critical part of safe multi-website management in an agency setting. You&rsquo;ll need to take steps to ensure your team is thoroughly well-informed on the latest security best practices and threats facing your clients to effectively protect their sites.

Aside from basic information about the proper use of security tools like password managers, it&rsquo;s a good idea to schedule recurring security awareness sessions for your employees, looking at threats such as phishing, social engineering, and the principles of effective incident response.
<h2>8. Schedule and Carry Out Regular Audits</h2>
The cybersecurity landscape, like the work of an agency, never sits still for long. After you&rsquo;ve added necessary security measures to your client accounts, you&rsquo;ll also need to schedule regular security audits to ensure you&rsquo;re keeping on top of any relevant threats.

Effective <a href="https://reciprocity.com/resource-center/best-practices-cybersecurity-audits/" rel="follow noopener" target="_blank">security audits</a> should be thorough and systematic reviews of your client websites to identify any vulnerabilities, weaknesses, and potential emerging risks. This should be done at least annually for any multi-website management situation, but this frequency can and should increase based on the level of risk faced by the specific client.

Going back to the topic of client segmentation, you should try to develop separate audit schedules and SOPs depending on the level of risk faced by each of your clients, ensuring that your resources are being targeted efficiently and your approach to security reflects the needs of your clients.
<h2>Working for Secure and Efficient Management</h2>
Before you carry out any agreed services for your client&rsquo;s website, developing a secure approach to multi-website management ensures a base level of functionality and safety you&rsquo;ll need to maintain as an agency.
We hope these best practices have given you a better understanding of the threat landscape as it applies to agencies managing client websites, and a helpful jumping-off point as you develop security policies at your agency.
If you're looking for a password manager for your agency, but need something straightforward and easy-to-use, cost-effective, and <a href="https://teampassword.com/security" rel="follow noopener" target="_blank">reliable</a>, <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">give TeamPassword a try for free!</a>

Explore 8 expert strategies for secure multi-website management as an agency. Elevate client satisfaction with robust security practices. Unlock efficiency and trust. Dive in now!

Explore 8 expert strategies for secure multi-website management as an agency. Elevate client satisfaction with robust security practices. ...

8 Ways to Securely Manage Multiple Websites For Multiple Clients as an Agency

Small businesses are increasingly turning to cloud solutions to streamline their operations and boost their efficiency. However, the rise in cloud usage has also led to an increase in cloud security threats. The need for small business cloud security is more critical than ever to protect your company, customers, and assets.
In this guide, we will discuss the importance of cloud security for small businesses and how tools like Team Password can help mitigate risks against it.
Before we dive in, here are the key concerns you need to know about cloud security for small businesses:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data Breaches: Data breaches are a common concern for small business cloud security because they can tarnish brand reputation and consumer trust.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Compliance Violations: Compliance violations are another concern because violations can result in hefty fines.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Third-party Risks: Small business cloud security can be significantly improved by diminishing the amount of third-party vendors accessing your cloud.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data Leaks: Without proper encryption and access controls, your cloud data is at risk of a security breach. Once that information is acquired, it can be shared anywhere, putting you, your customers, and your assets at risk.</li>
</ul>
Read on to learn about best practices for small business cloud security.
[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#commoncloudsecurityrisks" rel="follow">Common Cloud Security Risks for Small Businesses</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#bestpractices" rel="follow">Cloud Security for Small Businesses: Best Practices to Follow</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#howteampasswordcanhelp" rel="follow">How TeamPassword Can Help You Secure Your Cloud</a></li>
</ul>
<h2 id="commoncloudsecurityrisks">Common Cloud Security Risks for Small Businesses</h2>
A majority of small businesses use cloud services to ease operations, boost efficiency, and ensure scalability. Before delving into our small business cloud security tips, let&rsquo;s expand on how dangerous cloud security breaches can be. Here are the most common cloud security risks faced by small businesses today.
<h3>Data Compromises</h3>
A majority of the data businesses store in their cloud is sensitive, whether it is user data or proprietary information. While this is a helpful solution, if this data is protected by inadequate security measures, it is all at risk of being breached.
The impact of these data breaches can be far-reaching and catastrophic for affected businesses and clients. How many times have you heard "X company data breach" on the news? These attacks not only affect those whose data is now compromised but can tank a brand&rsquo;s reputation and consumer trust.
<h3>Compliance Violations</h3>
Various industries and jurisdictions have strict compliance requirements regarding the management of data stored or used in the cloud. Small businesses must adhere to these requirements or risk facing penalties.
Two examples of such industries are the GDPR and HIPAA.
The <a rel="noopener noreferrer" target="_blank" data-gc-link="https://gdpr-info.eu/" href="https://gdpr-info.eu/">GDPR</a> is a European regulation that governs how businesses worldwide use or manage the data of E.U. residents. Breaching GDPR rules can lead to hefty fines.
<a rel="noopener noreferrer" target="_blank" data-gc-link="https://gdpr-info.eu/" href="https://gdpr-info.eu/">HIPAA</a> is an American regulation that dictates how U.S. healthcare organizations must handle user data. Violations can result in civil and criminal penalties.
If your business falls under GDPR or HIPAA rules, a cloud security breach can put you on the receiving end of legal repercussions.
<h3>Unauthorized Access</h3>
Many small businesses make the mistake of letting any employee have access to sensitive data. <a rel="noopener noreferrer" target="_blank" data-gc-link="https://www.gartner.com/smarterwithgartner/is-the-cloud-secure" href="https://www.gartner.com/smarterwithgartner/is-the-cloud-secure">99% of all cloud security failures</a> are related to human error. An untrained or unauthorized employee accessing sensitive data can create an opening for cyber-attacks through phishing, social engineering, and other means. Minimize such small business cloud security risks by implementing processes and guardrails that restrict access to your sensitive data.
Common examples of security risks include:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Ex-employees retaining access: Individuals who no longer work for you yet retain access to sensitive company information pose a threat to your security whether through data breaches or unauthorized use.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Vendors with poor security practices: Using a third-party vendor can jeopardize your small business by exposing your vulnerabilities to cybercriminals who know how to manipulate them.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Lack of network monitoring: Without proper network monitoring, security threats and breaches that occur will go undetected. Proper oversight is key to early detection and action.</li>
</ul>
By implementing these processes and guardrails, small businesses can significantly reduce cloud security risks and better protect their sensitive data from potential threats.
<h3>Third-Party Risks</h3>
Most small businesses rely on various third-party cloud service providers without realizing that many of these providers come with unique security issues.
Your cloud data storage security relies on the security strength of your cloud storage provider. If your provider has lax security and data handling practices, you&rsquo;ve set yourself up for trouble.
<h2 id="bestpractices">Cloud Security for Small Businesses: Best Practices to Follow</h2>
Breaches in <a data-gc-link="https://teampassword.com/blog/data-security-for-cloud-computing" href="https://teampassword.com/blog/data-security-for-cloud-computing">cloud and data security</a> can be costly. Now that you know the dangers posed by inadequate small business cloud security, let&rsquo;s look at the <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/data-security-for-cloud-computing#bestpractices" href="https://teampassword.com/blog/data-security-for-cloud-computing#bestpractices">best practices</a> for securing your cloud operations.
<h3>1. Evaluate Your Cloud Provider</h3>
The cloud solution provider you choose greatly influences security. We recommend working with a cloud service provider like Team Password, which has a track record of satisfying security and compliance requirements.
When evaluating a cloud provider to verify their security capabilities, you'll want to:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Understand Your Security Needs: Define your security needs by knowing the type of data you'll be sending or storing and the level of security it requires.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Compare Cloud Providers: Identify cloud providers that provide the services you need and compare them. Your comparison should focus on each provider&rsquo;s security offerings, measures, and track record.</li>
</ul>
Give preference to providers offering fast and dependable security support to help you identify and resolve security issues quickly.
<h3>2. Establish Cloud Security Policies</h3>
Establishing your cloud security policies clarifies how your small business will go about using cloud solutions safely. The process involves creating and communicating clear guidelines your team must follow to use and secure cloud services. An effective cloud security policy should cover:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data Management: Your cloud security policy should state how to handle, store, transmit, and backup sensitive data via the cloud. It should also specify who should have permission to interact with sensitive data and the encryption standards for securing stored and transmitted data.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">User Access Control: Your cloud security policy should specify who can access specific cloud systems and data. It should also state the requirements a person must fulfill to gain access, according to data types, and the circumstances in which a person can lose said access.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Security Awareness: One of the most common pitfalls on a team is the use of <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/common-password-problems-faced-small-organizations" href="https://teampassword.com/blog/common-password-problems-faced-small-organizations">weak passwords</a>. Your cloud policy should include training that teaches employees about cyber threats and how to spot, prevent, and respond to them.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Threat Response: The policy should spell out how to respond to different security incidents. It should also specify who does what, such as who is responsible for incident reporting, response, and recovery.</li>
</ul>
<h3>3. Train Your Team on Cloud Security</h3>
Humans are the weakest link in a company&rsquo;s security infrastructure, which is why cyber attackers use social engineering tactics. Strengthen your small business cloud security by <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/10-easy-cybersecurity-strategies-for-small-businesses" href="https://teampassword.com/blog/10-easy-cybersecurity-strategies-for-small-businesses">training and educating your team</a> to be your first line of defense.
No matter how basic it may seem, routinely reiterating best practices to your team is crucial. Reviewing methods as simple as employees not sharing systems, passwords, or manager credentials demonstrates your dedication to cloud security and sets an expectation among your team.
Should you feel it is warranted, you may choose to offer specialized training to a select few team members. This training would teach your team how to identify and respond to various cyber-attacks, including a notification chain in the event of a cyberattack.
<h3>4. Complete an Audit of Who Has Access</h3>
An audit of which employees or stakeholders have access to which systems and data will help you stay on top of user access control. In the event of a problem, the audit will reveal if there were any unauthorized data access points, allowing you to restrict their access before they can cause damage.
This helps prevent potential exploitation with the early detection and resolution of potential security gaps, including dormant accounts that need to be deactivated. While you can perform audits annually, we recommend doing them more regularly, especially if you handle highly sensitive data or frequently change employees.
<h3>5. Use a Password Manager</h3>
A password manager offers a simple, affordable, and effective way to optimize small business cloud security. Tools like <a rel="follow noopener" target="_blank" data-gc-link="https://teampassword.com/blog/why-you-need-a-password-manager" href="https://teampassword.com/blog/why-you-need-a-password-manager">TeamPassword</a>, safeguard your credentials and prevents unauthorized access to your cloud-based tools and sensitive data. Password managers effectively create and manage strong, unique passwords for each of your accounts and applications, reducing the risk of security breaches.
Team Password stores your login details and automatically fills them in when you log in. This is not only convenient but enhances security by allowing you to use complex passwords without having to worry about forgetting them or having to share them with too many people.
Our <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/password-generator" href="https://teampassword.com/password-generator">Secure Unique Password Generator</a> and Activity Monitoring are just some of the tools we offer to help increase your cloud security. The password generator helps generate randomized, highly secure passwords and enters them into your cloud solutions. The activity monitoring tool lets you monitor who&rsquo;s using which login details and provides real-time email notifications when password or user modifications occur.
<h2 id="howteampasswordcanhelp">How TeamPassword Can Help You Secure Your Cloud</h2>
TeamPassword provides a fast, easy, and highly <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/security" href="https://teampassword.com/security">secure way</a> to store and share team logins and passwords. Our affordable password manager is suitable for businesses of all sizes, allowing your team to access and manage passwords from mobile and computer systems. We even offer Chrome, Firefox, and Safari extensions that let your team load login details from their preferred browsers.
<a rel="noopener noreferrer" target="_blank" data-gc-link="https://app.teampassword.com/dashboard?utm_source=blog&amp;utm_medium=blog&amp;utm_campaign=bcms&amp;_gl=1*1h333zh*_gcl_aw*R0NMLjE2OTY5MTM5MDEuQ2p3S0NBand5WTZwQmhBOUVpd0FNem1md2V3Z2lnOEhhX2hsZ0d5anE1OURScjh6bDFRRV9vVFNVN09feEhFbFFfcHozTklQWGZnaUZob0NwMFFRQXZEX0J3RQ..*_gcl_au*ODA2ODgxMDgxLjE2OTYxMzM2MjU.#signup/testimonial" href="https://app.teampassword.com/dashboard?utm_source=blog&amp;utm_medium=blog&amp;utm_campaign=bcms&amp;_gl=1*1h333zh*_gcl_aw*R0NMLjE2OTY5MTM5MDEuQ2p3S0NBand5WTZwQmhBOUVpd0FNem1md2V3Z2lnOEhhX2hsZ0d5anE1OURScjh6bDFRRV9vVFNVN09feEhFbFFfcHozTklQWGZnaUZob0NwMFFRQXZEX0J3RQ..*_gcl_au*ODA2ODgxMDgxLjE2OTYxMzM2MjU.#signup/testimonial">Sign up today</a> to experience the many benefits of using TeamPassword to optimize your cloud security.

Cloud security is crucial for business of all sizes. Learn how to keep your cloud secure in this guide.

Cloud security is crucial for business of all sizes. Learn how to keep your cloud secure in this ...

Small Business Cloud Security | Keep Your Cloud Secure

Managing a remote team can be challenging, but also rewarding. Remote teams offer many benefits, such as increased productivity, flexibility, and diversity. However, they also require some special skills and strategies to ensure effective collaboration and communication. In this blog post, we will share with you five tips to help you manage your remote team efficiently and successfully.
Here are five key takeaways for successful remote team management:
<ul>
<li>Streamline your onboarding process to welcome new hires and set clear expectations</li>
<li>Emphasize communication and use various tools and channels to stay connected</li>
<li>Create and utilize clear, documented procedures to standardize workflows and avoid confusion</li>
<li>Identify areas of collaboration and foster a sense of teamwork and trust</li>
<li>Collect easy-to-access resources and provide support and feedback to your team members</li>
</ul>
[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#whyisremoteteammanagementimportant" rel="follow">Why Is Remote Team Management Important?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#our5tips" rel="follow">Our 5 Tips for Remote Team Management</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#usingteampassword" rel="follow">Using TeamPassword to Manage Your Remote Team</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#faqs" rel="follow">FAQs</a></li>
</ul>
<h2 id="whyisremoteteammanagementimportant">Why Is Remote Team Management Important?</h2>
Managing remote teams is important because it affects their performance, satisfaction, and retention. And learning to manage remote teams is only becoming more relevant. It's not a trend; <a href="https://teampassword.com/blog/remote-work-isnt-just-a-trend-its-the-future" rel="follow noopener" target="_blank">it's the future</a>.
A study by Buffer found that 99% of remote workers want to keep working remotely at least part-time for the rest of their careers. But remote work also has challenges, such as isolation, communication barriers, and lack of visibility. You need effective and efficient remote team management to overcome these challenges and create a positive and productive work environment.
<h2 id="our5tips">Our 5 Tips for Remote Team Management</h2>
Managing a remote team can be challenging, but also rewarding. You get to work with talented people from different backgrounds and locations, and you can enjoy more flexibility and autonomy. However, you also need to overcome some common obstacles, such as communication gaps, cultural differences, and lack of motivation. That's why we have compiled our 5 tips for remote team management, based on our own experience and best practices.
Here are five tips to help you lead your remote team well.
<h3>1. Streamline Your Onboarding</h3>
This is how you integrate new hires into your team and organization. It helps them feel welcomed, engaged, and aligned with your goals and culture. To make your onboarding process smooth, you should:
<ul>
<li>Give a comprehensive orientation that covers your company's vision, mission, values, policies, and procedures. This will help the new hire understand the big picture of your organization and how their role fits into it. It will also help them learn the rules and norms of your workplace and avoid any potential misunderstandings or conflicts.</li>
<li>Assign a buddy or mentor who can guide and support the new hire. A buddy or mentor can be a peer, a senior colleague, or a manager who can provide the new hire with practical advice, feedback, and resources. They can also help the new hire navigate the organizational culture and network with other people. A buddy or mentor can also act as a sounding board and a source of encouragement for the new hire.</li>
<li>Set clear expectations and goals for their role and responsibilities. This will help the new hire know what is expected of them and how they will be evaluated. It will also help them prioritize their tasks and manage their time effectively. You should also provide the new hire with a clear roadmap of their career development and growth opportunities within your organization.</li>
<li>Give regular feedback and check-ins to track their progress and address any issues or concerns. This will help the new hire adjust to their role and improve their skills and competencies. It will also help you identify any gaps or challenges that the new hire may face and provide them with the necessary support or training. You should also recognize and celebrate the new hire's achievements and contributions to your team and organization.</li>
<li>Encourage social interaction and introduce them to other team members and stakeholders. This will help the new hire build rapport and trust with their colleagues and collaborators. It will also help them feel part of the team and the organization. You should also invite the new hire to participate in social events, team meetings, and projects that can expose them to different aspects of your work environment.</li>
</ul>
Without proper access management, onboarding can be a pain. You have to <a href="https://teampassword.com/blog/how-to-safely-share-passwords-with-coworkers" rel="follow noopener" target="_blank">safely give account access to what the employee needs</a> while not accidentally sharing too many permissions and creating a security hazard.&nbsp;
<a href="https://teampassword.com/features" rel="follow noopener" target="_blank">TeamPassword</a> is a security first, collaboration-oriented password manager whose goal is quick login access for your whole team. Create an unlimited number of password groups, and assign members access to the appropriate groups.&nbsp;
<h3>2. Emphasize Communication</h3>
To communicate effectively in a remote team, you need to use various tools and channels, such as email, chat, video conferencing, project management software, etc. However, using these tools and channels is not enough.
You also need to establish a communication protocol that defines the purpose, frequency, and format of each communication tool or channel. For example, you can use email for formal and asynchronous communication, chat for informal and quick communication, video conferencing for meetings and presentations, and project management software for tracking tasks and deadlines. By having a communication protocol, you can avoid confusion, duplication, or overload of information.
Additionally, you need to communicate clearly and concisely, using simple language, bullet points, visuals, etc. This can help your team understand your message better and save time and effort.
You also need to communicate proactively and regularly, updating your team on your availability, progress, challenges, etc. This can help your team stay aligned, informed, and engaged. Moreover, you need to communicate positively and respectfully, using praise, appreciation, empathy, etc. This can help your team build trust, rapport, and collaboration.
<h3>3. Create and Utilize Clear, Documented Procedures</h3>
Remote teams need procedures to standardize workflows, prevent mistakes and <a href="https://teampassword.com/blog/avoid-remote-worker-burnout" rel="follow noopener" target="_blank">remote worker burnout</a>, and ensure quality and consistency. A procedure is a set of steps or actions that leads to a desired outcome or goal. To create and use clear and documented procedures for your remote team, follow these steps:
<ul>
<li>Identify the core tasks or processes that your team does regularly. For example, reporting, invoicing, or customer service.</li>
<li>Break down each task or process into simple, sequential, and measurable steps.</li>
<li>Write each step in a clear, concise, and actionable way.</li>
<li>Store the procedures in a central, accessible, and secure location. You can use a shared drive, wiki, or intranet.</li>
<li>Review and update the procedures regularly. Incorporate feedback, best practices, and lessons learned.</li>
</ul>
<h3>4. Identify Areas of Collaboration</h3>
<img src="https://cdn.buttercms.com/iyHWStAESE2Ap8e0MvG2" alt="undefined" width="687" height="376">
Image by pch.vector on Freepik
Collaboration means working together to achieve a shared goal or outcome. For remote teams, collaboration is essential because it helps them use their diverse skills, perspectives, and experiences. It also helps them build teamwork, trust, and belonging. You can identify areas of collaboration in your remote team by doing these steps:
<ul>
<li>Define the scope, objectives, and deliverables of each project or initiative that needs collaboration</li>
<li>Assign roles and responsibilities to each team member based on their strengths, interests, and availability</li>
<li>Use collaborative tools and platforms that allow real-time communication, file sharing, brainstorming, etc., such as Google Docs, Slack, or Zoom</li>
<li>Facilitate regular meetings or sessions that promote discussion, feedback, and decision making</li>
<li>Celebrate and recognize the achievements and contributions of your team members</li>
</ul>
<h3>5. Collect Easy-to-Access Resources</h3>
Resources are the materials or tools that help your team do their tasks or learn new skills. For remote teams, resources are important because they help them get the information or support they need quickly and easily. They also help them improve their knowledge, skills, and performance. You can collect easy-to-access resources for your remote team by doing these steps:
<ul>
<li>Identify the common needs or challenges that your team faces, such as technical issues, skill gaps, or motivation</li>
<li>Gather relevant and reliable resources that can address those needs or challenges, such as manuals, guides, courses, podcasts, etc.</li>
<li>Organize the resources in a clear and user-friendly way, such as by topic, format, or level</li>
<li>Store the resources in a central, accessible, and secure location, such as a shared drive, wiki, or intranet</li>
<li>Encourage your team to use and share the resources regularly and provide feedback</li>
</ul>
<h2 id="usingteampassword">Using TeamPassword to Assist with Remote Team Management</h2>
Managing a remote team can be challenging, especially when it comes to password sharing. You need a password management tool that is simple, secure, and efficient. That's why you need TeamPassword. With <a href="https://teampassword.com/features" rel="follow noopener" target="_blank">TeamPassword</a>, you can:
<ul>
<li>Create, remember, and reset passwords without wasting time or hassle</li>
<li><a href="https://teampassword.com/security" rel="follow noopener" target="_blank">Protect your data</a> and accounts from unauthorized access or cyberattacks</li>
<li>Share passwords easily with your team using features such as groups, browser extensions, and auto-fill</li>
<li>Give your team access to the tools and platforms they need to collaborate and be productive</li>
<li>Reduce your team's frustration and stress and improve their satisfaction and retention</li>
</ul>
TeamPassword is the password management tool that helps you manage your remote team successfully and efficiently. <a href="https://app.teampassword.com/signup" rel="follow">Sign up for a free trial today</a> and see for yourself!
<h2 id="faqs">FAQs</h2>
<h3>How do you manage time in remote work?</h3>
Here are some practical tips to help you stay on track and productive. First, set a regular schedule and stick to it. Having a consistent routine will help you create boundaries between work and personal life. Second, prioritize your tasks and plan your day ahead. Use a calendar or a to-do list to organize your work and avoid distractions. Third, take breaks and move around. Working from home can be isolating and stressful, so it's important to take care of your physical and mental health. Try to get some fresh air, exercise, or chat with a friend during your breaks.
<h3>How do you supervise a remote employee?</h3>
Here are some practical tips for supervising a remote employee.
<ol>
<li>Communicate regularly and clearly through the best channels you have available. While email and chat are efficient and convenient for most tasks, a regular video call may allow the employee to open up more about their struggles, and gives you the chance to sense how they're doing based on non-verbal cues.</li>
<li>Set clear expectations and goals for your employee, and track their progress and performance. Responsible, high-performing employees will struggle to stay motivated if the metrics by which their performance is measured are not lucid and up-to-date.&nbsp;</li>
<li>Encourage socialization and give remote employees permission to exercise and go outside. Without explicit encouragement, your employees may end up sitting at their desks 8 hours a day, which <a href="https://www.ncbi.nlm.nih.gov/pmc/articles/PMC7955618/#:~:text=Prolonged%20(excessive)%20sitting%20is%20detrimentally,cognitive%20aspects%20of%20work%20performance." rel="follow noopener" target="_blank">studies show is disastrous</a> for productivity and health.&nbsp;</li>
</ol>
<h3>How do you keep remote workers accountable?</h3>
Keeping remote workers accountable can be challenging, but not impossible.
Here are some practical tips to help you manage your team effectively.&nbsp;
<ol>
<li>Set clear and realistic goals for each project and communicate them frequently.</li>
<li>Use online tools to track progress, share feedback and collaborate.&nbsp;</li>
<li>Schedule regular check-ins and meetings to discuss issues, celebrate successes and build trust.&nbsp;</li>
<li>Recognize and reward good performance and address any problems promptly.</li>
</ol>
By following these tips, you can ensure that your remote workers stay motivated, productive and accountable.
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Remote teams require the same access and oversight as in person teams. Learn our tips for successful and secure remote team management. Check it out!

Write a blog based on the below outline. Cite research when possible. Title: Remote Team Management Tips | ...

Remote Team Management Tips | 5 Tips to Efficiently Manage a Team

Write a blog based on the below outline. Cite research when possible. Title: Remote Team Management Tips | 5 Tips to Efficiently Manage a Team Intro: Managing a remote team can be challenging, but also rewarding. Remote teams offer many benefits, such as increased productivity, flexibility, and diversity. However, they ...

Working remotely has many benefits, such as flexibility, comfort, and productivity. However, it also exposes you to various security threats that can compromise your data and devices. In this blog post, we will explore the most common security challenges that remote workers encounter and how to overcome them. By applying these best practices, you can work remotely with security and confidence.
Here are 3 key points to remember:
<ul>
<li>Remote workers face threats including phishing, malware, device theft, network breaches, and data leaks.</li>
<li>To protect yourself and your work from these risks, you should use a password manager, install antivirus software, password protect your devices, use a VPN, secure your home wifi, create strong passwords for everything, and enable two-factor authentication.</li>
<li><a href="https://teampassword.com/features" rel="follow noopener" target="_blank">TeamPassword</a> is a tool that can help you manage and share your passwords securely with your remote team.</li>
</ul>
[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#securityrisks" rel="follow">Remote Working Security Risks: Identifying the Culprits</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#safelyworkremotely" rel="follow">How to Safely Work Remotely</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#enhanceremoteworksecurity" rel="follow">Using TeamPassword to Enhance Remote Work Security</a></li>
</ul>
<h2 id="securityrisks">Remote Working Security Risks: Identifying the Culprits</h2>
Remote work exposes you to some security risks that you may not encounter in a traditional office environment. Here are some of the most common security threats that remote workers face:
<ul>
<li><a href="https://teampassword.com/blog/spear-phishing" rel="follow noopener" target="_blank">Phishing</a>: Threat actors send fraudulent emails or messages that look like they come from legitimate sources, such as your bank, your employer, or your colleagues. The goal is to trick you into clicking on malicious links or attachments, or providing sensitive information such as passwords or credit card details.</li>
<li>Malware: This is any software that is designed to harm or disrupt your computer or device. Malware can infect your device through phishing emails, malicious websites, or unsecured downloads. Malware can steal your data, damage your files, spy on your activities, or take control of your device.</li>
<li>Device theft: Someone physically steals your laptop, smartphone, tablet, or any other device that you use for remote work. Device theft can result in the loss of your data and access to your accounts. It can also compromise the security of your employer or clients if you have sensitive or confidential information on your device.</li>
<li>Network breaches: Threat actors gain unauthorized access to your network or Wi-Fi connection. Network breaches can happen when you use public or unsecured Wi-Fi networks, such as those in cafes, hotels, or airports. Hackers can intercept your online traffic, steal your data, or inject malware into your device.</li>
<li>Data leaks: This is when your data is accidentally or intentionally exposed to unauthorized parties. Data leaks can happen when you use unencrypted or weak passwords, share passwords with others, store data on unsecured cloud services, or send data via unsecured channels. If you find yourself in this situation, you may find our <a href="https://teampassword.com/blog/cybersecurity-complete-guide" rel="follow noopener" target="_blank">in-depth guide on what to do if you've been hacked</a> helpful.&nbsp;</li>
</ul>
<h2 id="safelyworkremotely">How to Safely Work Remotely</h2>
Remote working security risks are real and serious, but you can avoid them. You just need to follow some simple and effective steps to secure your data and device. Here are some of the best practices for remote work security:
<h3>1. Use a Password Manager</h3>
A password manager helps you create, store, and manage your passwords securely. It makes strong and unique passwords for each of your accounts and saves them in a secure vault. It also fills in your passwords automatically when you log in to websites or apps. This way, you don't have to remember or type your passwords.
For remote distributed teams, a secure <a href="https://teampassword.com/blog/how-to-safely-share-passwords-with-coworkers" rel="follow noopener" target="_blank">password manager designed for sharing</a> is crucial.&nbsp;
<img src="https://cdn.buttercms.com/tj8gEkSCTwiowMUAocHy" alt="undefined" width="578" height="440">
TeamPassword's built-in password generator

Password managers improve your remote work security in many ways. It stops you from using weak or repeated passwords that hackers can easily guess or crack. It also protects you from phishing attacks by only filling in passwords on real websites. And it lets you access your passwords from any device or location.
<h3>2. Install Antivirus Software</h3>
Antivirus software protects your computer or device from malware. It checks your files and programs for any infection and warns you if it finds anything wrong. It also blocks harmful websites and downloads that may have malware.
Antivirus software is vital for remote work security because it prevents malware attacks that can damage your data and device. It also helps you keep your system up to date and fast. You should pick a reliable antivirus software that offers constant protection and frequent updates.
<h3>3. Set Up a Lock Screen for Your Devices</h3>
A lock screen is a feature that requires you to enter a password, PIN code, fingerprint scan, face recognition, or any other verification method to unlock your device. It adds an extra layer of security to stop anyone from accessing your device without your consent if it gets lost or stolen.
Setting up a lock screen for your devices is crucial for remote work security because it keeps your data and accounts safe from unauthorized access. It also lets you track or wipe your device remotely if you lose it or it gets stolen. You should set up a lock screen for all your devices that you use for remote work, such as laptops, smartphones, tablets, etc.
<h3>4. Utilize a VPN</h3>
VPN stands for virtual private network. It is a service that creates a secure and encrypted connection between your device and a server on the internet. It hides your IP address and location and sends your online traffic through the server. This makes it look like you are browsing from a different location.
Using a VPN&nbsp;<a href="https://teampassword.com/blog/password-manager-and-vpn" rel="follow noopener" target="_blank">has many benefits for remote work security</a>. It protects you from network breaches by encrypting your data and stopping hackers from spying on or stealing your online activities. It also lets you access websites or services that may be restricted in your area based on your location. And it helps you avoid bandwidth throttling or censorship by your internet service provider or government.
<h3>5. Make Your Home Wi-Fi Secure</h3>
Making your home Wi-Fi secure means setting up a strong and unique password for your Wi-Fi network and router. It also means changing the default settings of your router, such as the network name, the admin username and password, and the encryption type. And it means updating your router firmware regularly to fix any security issues.
<h3>6. Create Strong Passwords for Everything</h3>
Another security measure for remote work is to use strong passwords for all your accounts and services. A <a href="https://teampassword.com/blog/what-is-password-encryption-and-how-much-is-enough" rel="follow noopener" target="_blank">strong password</a> has at least 12 characters and contains a combination of uppercase and lowercase letters, numbers, and symbols. It does not include any personal or common information, such as names, dates, words, or phrases.
Strong passwords prevent hackers from cracking or guessing them and reduce the chance of data breaches or identity theft. If you're beholden to security compliance standards like <a href="https://teampassword.com/blog/soc-2-password-requirements" rel="follow noopener" target="_blank">SOC 2</a>, it's essential for you to follow password best practices.
A password manager can help you create and manage strong passwords. Easy-to-use browser extensions, such as the one demonstrated below, enable your team to use strong passwords without sacrificing convenience.
<img src="https://cdn.buttercms.com/0gCOt5oQBCE1vxckmRZC" alt="TP extension in action GIF (video) (1..." width="788" height="443">
<h3>7. Enable Two-Factor Authorization</h3>
You should also enable two-factor authorization on all your accounts and services. This <a href="https://teampassword.com/blog/maximize-security-with-2fa" rel="follow noopener" target="_blank">adds an extra layer of security</a> when you log in. You have to enter not only your password but also a code that you receive on your phone, email, or app, or a device that you plug in or scan. This way, hackers can't access your account even if they know your password. Two-factor authorization also helps you recover your account if you forget your password or lose your device.
<h2 id="enhanceremoteworksecurity">Using TeamPassword to Enhance Remote Work Security</h2>
TeamPassword is a password manager that is designed specifically for teams and businesses that work remotely.
Here are some of the key features and benefits of TeamPassword:
<ul>
<li>Security: TeamPassword uses industry-standard encryption to protect your passwords and data. It also offers enforceable 2FA, SSO, activity logs, admin and member permission levels, and more.</li>
<li>Simplicity: TeamPassword is easy to use and set up. You can create groups for different teams or projects and add users with a few clicks. You can also import or export passwords from other sources or formats.</li>
<li>Integration: Use browser extensions and mobile apps to access your passwords from anywhere.</li>
<li>Support: TeamPassword offers live support - you can contact us anytime via email or chat if you have any questions or issues.</li>
</ul>
Using TeamPassword has many benefits for remote work security. It helps you avoid the hassle of creating and remembering passwords for each of your team accounts and services. It also helps you prevent password sharing via email, chat, or text, which can expose your passwords to hackers or third parties. And it helps you monitor and manage who has access to what passwords and revoke access when needed.
<h2>Prevent Remote Security Risks with TeamPassword</h2>
TeamPassword is the best password manager for remote, collaborative teams. Don&rsquo;t believe us?&nbsp;<a href="https://app.teampassword.com/signup" rel="follow">Sign up for a 14-day free trial</a> today and try for yourself.

Do you know which of your daily practices pose remote working security risks? Come learn the most common remote security risks and how to protect yourself!

Blog title: 7 Remote Working Security Risks and How to Safely Work Remotely Intro: Remote working has become ...

7 Remote Working Security Risks | How to Safely Work Remotely

Blog title: 7 Remote Working Security Risks and How to Safely Work Remotely Intro: Remote working has become more popular and convenient in recent years, but it also comes with some security risks that you need to be aware of. In this blog post, we will discuss the main security ...

Password encryption is essential to store user credentials stored in a database securely. Without password encryption, anyone accessing a user database on a company's servers (including hackers) could easily view any stored passwords.
Even a strong 32-character password created using a <a href="https://teampassword.com/password-generator">secure password generator</a> is useless without password-encryption! If someone can read your password on a server, they can use it simply by copy/pasting it&mdash;no matter how long or complicated the password might be!
Encryption scrambles your password before saving it on the server. So, if someone hacks the server, instead of finding password123, they find a random series of letters and numbers.
In this article, we're going to explore the world of password encryption, why <a href="https://teampassword.com/blog/tips-and-tricks-to-create-a-strong-password">strong passwords matter</a>, and how you can practice better password management!
<a href="https://app.teampassword.com/dashboard#signup/testimonial">TeamPassword</a> is the password management solution for small businesses! Create, store, and share login credentials safely with employees, contractors, and clients. <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today!
&rlm;&rlm;&lrm; &lrm;[Table of Contents]
<ul>
<li><a href="#understandingpasswordencryption" rel="follow">Understanding Password Encryption</a></li>
<li><a href="#howdoespasswordencryptionwork" rel="follow">How Does Password Encryption Work?</a></li>
<li><a href="#5commonpasswordencryptionmethods" rel="follow">5 Common Password Encryption Methods</a></li>
<li><a href="#whystrongpasswordsmatter" rel="follow">Why Strong Passwords Matter</a></li>
</ul>
<h2 id="understandingpasswordencryption">Understanding Password Encryption</h2>
To explain password encryption effectively, we must first grasp the language. Several terms might be unfamiliar, so here is a quick intro to password encryption terminology.
<ul>
<li style="font-weight: 400;" aria-level="1">Key: Used to lock and unlock passwords using a random string of bits. You get private and public keys that crypt and decrypt data differently, but we won't get too deep in the weeds with keys!</li>
<li style="font-weight: 400;" aria-level="1">Bits: A logical state with one of two possible values, including 1/0, true/false, yes/no, or on/off as typical examples.</li>
<li style="font-weight: 400;" aria-level="1">Block (block cipher): A deterministic algorithm operating on fixed-length groups of bits, called blocks.</li>
<li style="font-weight: 400;" aria-level="1">Hash function: The algorithm that uses the key to create password encryption and decryption. A hash function is essentially a piece of code that runs every time someone saves a password or logs into an application.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Hash: A random series of numbers and letters representing your password. The hash function uses your hash instead of the raw password for authentication.</li>
<li style="font-weight: 400;" aria-level="1">Salt: Additional letters and numbers appended to the hash</li>
</ul>
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<h2 id="howdoespasswordencryptionwork">How Does Password Encryption Work?</h2>
When you save a new password, a hash function creates a hash version and saves that on the server.&nbsp;
Every time you log in using your password, the hash function recreates the hash to see if it matches what's stored. If the hashes match, the algorithm passes the authentication and logs you in.&nbsp;
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Original password: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Hashed password: 6AF1CE202340​FE71BDB914AD5357​E33A6982A63B</li>
</ul>
While this might seem secure, simple hashed passwords aren't hack-proof.
The hash function only creates a unique hash for each password, not each user. So, if multiple users have the password, Pa$$w0rd123, the hash will be exactly the same.
To overcome this encryption vulnerability, engineers salt passwords so each hash is unique, even if the passwords are identical.
<h3>How Salt Works</h3>
A salt appends a unique value of 8 bytes (16 characters) to the password before the hash function creates a hash. This way, even identical passwords are unique before the hash function.
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Two identical passwords: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Salt value one: E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Salt value two: 84B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one before hash: Pa$$w0rd123E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Password two before hash: Pa$$w0rd12384B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one hashed value (SHA256): 72AE25495A7981​C40622D49F9A52E4F15​65C90F048F59027BD9​C8C8900D5C3D8</li>
<li style="font-weight: 400;" aria-level="1">Password two hashed value (SHA256): B4B6603ABC670​967E99C7E7F1389E40​CD16E78AD38EB1468E​C2AA1E62B8BED3A</li>
</ul>
&rlm;&rlm;&lrm; &lrm;
<h2 id="5commonpasswordencryptionmethods">5 Common Password Encryption Methods</h2>
<h3>1. Data Encryption Standard (DES)</h3>
While applications no longer use Data Encryption Standard (DES), it's important to mention this password encryption method because of its history and influence on more secure modern standards.
IBM developed DES as a 56-bit encryption technology in the early 1970s. The NSA adopted and improved DES before it was approved worldwide as the encryption standard.
However, since the late 70s, hackers have been able to break DES encrypted passwords. In 1999, ethical hackers managed to break a DES key in under 24 hours.&nbsp;
To make DES more secure, engineers created Triple DES and later Advanced Encryption Standard (AES), which we still use today.
<h3>2. Triple DES</h3>
Triple DES uses three 56-bit keys (blocks) to create 168-bit encryption (some security experts argue that Triple DES is only 112 bits strong). Although Triple-DES is slowly being phased out, many financial institutions still use it to encrypt ATM PINs.
<h3>3. Advanced Encryption Standard (AES)</h3>
AES is the new encryption standard&mdash;trusted by the United States Government and many other prominent organizations globally. At 128 bits, AES is sufficiently secure, but most organizations prefer heavy-duty 256-bit encryption.
At <a href="https://teampassword.com/security">TeamPassword</a>, we use 256-bit encryption to store passwords, ensuring the highest levels of security for our clients. We're also a <a href="https://teampassword.com/security">secure hosting provider</a> holding multiple security accreditations.
Hackers can only break an AES encrypted password through a brute-force attack&mdash;trying password combinations to find the right one.
To counter brute-force attacks, applications will lock an account after a certain number of attempts or use tools like Google's reCAPTURE.
<h3>4. Blowfish</h3>
American cryptographer, Bruce Schneier, designed Blowfish in 1993 as an antidote to the weak DES encryption. Blowfish uses a 64-bit block and variable key length of 32 to 448 bits.
Although Blowfish is more robust than its DES predecessor, the 64-bit block is still vulnerable to attacks, most commonly birthday attacks&mdash;a cryptographic attack that exploits the mathematics behind the algorithm.
To solve Blowfish vulnerabilities, engineers created Twofish in 1998 (128-bit blocks with 256-bit keys) and Threefish in 2008 (256, 516, 1024-bit blocks with 256, 516, 1024-bit keys).
<h3>5. Rivest-Shamir-Adleman (RSA)</h3>
RSA is one of the oldest and widely used to transfer data securely. The encryption works with two keys, two large prime numbers, and an additional auxiliary value.
Due to the complicated encrypting and decrypting process, there is no known method for breaking RSA encryption.&nbsp;
Although widely used for transferring data, RSA is slow and not suitable for password encryption.
&rlm;&rlm;&lrm; &lrm;
<h2 id="whystrongpasswordsmatter">Why Strong Passwords Matter</h2>
Password encryption can only prevent criminals from viewing saved credentials stored on a server&mdash;but cannot prevent hackers from guessing weak/commonly used passwords. If you <a href="https://teampassword.com/blog/colonial-pipeline-ransomware-attack-dont-reuse-passwords">reuse the same password for multiple accounts</a>, this also puts you at risk!
Encryption is most effective when users create robust, unique passwords for every account. For example, a random 32-character password with letters, numbers, and special characters hashed and salted is near impossible to guess or decode, even using a computer!
In another scenario, let's assume you have a strong 32-character password, but you use it for every account. If hackers manage to steal that password, they have access to every account using the same credentials! Your strong password is effectively useless.
<h3>Improving Your Password Management</h3>
Now that you understand password encryption and the associated vulnerabilities, you can see why strong passwords are essential.
Effective password management is crucial to protect yourself against cyberattacks or in the highly likely event of a data breach where hackers steal your credentials.
Criminals are after the low-hanging fruit&mdash;people who use weak passwords!
5 tips for creating stronger passwords:
<ol>
<li style="font-weight: 400;" aria-level="1">Create strong passwords for every account. The easiest way to do this is using a password generator. <a href="https://teampassword.com/password-generator">TeamPassword has a free password generator</a> anyone can use to create passwords from 12-32 characters using uppercase, lowercase, numbers, and special characters. We recommend creating passwords as long as the application will allow.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords shorter than eight characters, with 12 being our recommended minimum.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Never reuse the same password for multiple accounts.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords with your name, family member's names, or pet's names. With social media, this information is freely available. Criminals can add those names to algorithms for brute-force attacks.</li>
<li style="font-weight: 400;" aria-level="1">Don't store passwords in digital notepads or spreadsheets. We recommend using a <a href="https://app.teampassword.com/dashboard#signup/testimonial">password manager like TeamPassword</a> to create and store your credentials.</li>
</ol>
&rlm;&rlm;&lrm; &lrm;
<h2>Why You Need a Password Manager like TeamPassword</h2>
We have so many accounts these days; it's almost impossible to create unique, memorable, secure passwords for each one. A password manager solves this problem.
Instead of remembering the credentials for every account, you only need to memorize the one to log into your password manager.&nbsp;
TeamPassword keeps all of your credentials safely stored and encrypted, so you never have to memorize a password again. Instead of entering your credentials, you use one of TeamPassword's browser extensions (Chrome, Firefox, and Safari) to log into accounts.
<h3>Built for Teams</h3>
TeamPassword's best feature is its ability to share credentials with team members securely. Instead of sharing passwords, you provide access through TeamPassword.&nbsp;
Employees <a href="https://app.teampassword.com/dashboard#signup/testimonial">use TeamPassword</a> to log in, meaning you never share raw passwords&mdash;no more worrying about unauthorized access or sharing.
You can create groups in TeamPassword to share access with employees, clients, contractors, and freelancers. When someone no longer needs access, remove them from the group with a single click. No need to change passwords every time someone leaves a project!
<h3>Built-In Password Generator</h3>
TeamPassword features a built-in secure password manager so you can create robust passwords for every account. TeamPassword also ensures you never reuse the same credentials so that you won't fall victim to credential stuffing attacks!
With a built-in password generator, you can change passwords regularly, and TeamPassword will update the new credentials for all users!
<h3>Monitor Login Activity</h3>
TeamPassword's activity log keeps track of every action across all of your accounts&mdash;logins, password changes, new team members, sharing access, and more.
You can also set up email notifications for all TeamPassword actions so that you can react fast to any suspicious activity.
<h3>Get Your Free TeamPassword Trial</h3>
Password encryption is not enough to protect your business from password vulnerabilities! You need a robust password manager like TeamPassword to create, store, and share credentials securely.
&rlm;&rlm;&lrm; &lrm;
<a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> and let TeamPassword secure your company's digital assets.

Password encryption is the number one component of password security. TeamPassword encrypts passwords with state-of-the-art technology to keep passwords safe.

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In an increasingly digital world, we&rsquo;re switching more and more of our daily lives over to the Internet. While this brave new world is exciting and convenient, it&rsquo;s not without its problems.&nbsp;
The issue of unsafe passwords has been around for a while. But have you ever thought about where and how to store them?
Most of us have several passwords, and we&rsquo;re encouraged to never duplicate them. Some people simply write them all down on a piece of paper &mdash; which is fraught with danger. But others store their passwords electronically.
As you&rsquo;re about to find out, not all electronic systems of password storage are <a href="https://www.teampassword.com/blog/10-things-you-need-to-do-to-keep-passwords-safe" target="_blank" rel="noopener">safe</a>. Here are five of the most dangerous ways to store your passwords.&nbsp;
But before we begin:
Avoid bad idea passwords and dangerous storage methods with TeamPassword. This advanced <a href="https://www.teampassword.com/blog/why-you-need-a-password-manager" target="_blank" rel="noopener">password manager</a> features a selection of security features, including password encryption and two-step verification. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" rel="follow">free trial</a> today.&nbsp;

<h2>1. Email</h2>
Have you ever emailed yourself a password to ensure you&rsquo;re never without it? Great idea, right? Actually, emailing yourself your passwords is a really bad idea, and here&rsquo;s why:
<ul>
<li>Emails are usually sent in plain text. Without encryption, your passwords are susceptible if your email account is ever compromised.&nbsp;</li>
<li>Unsafe passwords sent via email often pass through several systems and servers. There&rsquo;ll also be a copy in your sent folder. If someone else can access your email account, your passwords become vulnerable.&nbsp;</li>
<li>Some email platforms store data locally on a drive. If someone steals your computer, phone, or tablet, your passwords become vulnerable.</li>
</ul>
A really bad idea for passwords is to send them via email &mdash; either to yourself or someone else. <a href="https://www.teampassword.com/blog/have-i-been-hacked-how-to-know-for-sure" target="_blank" rel="noopener">Hackers </a>and scammers are more resourceful than ever, and they can often steal your information before you realize you&rsquo;ve been compromised.&nbsp;
It&rsquo;s tempting to send a quick email to yourself containing unsafe passwords when you sign up for new online services. For the sake of an extra minute or two, don&rsquo;t give fraudsters easy access to your accounts. Use an encrypted email vault to safeguard all your passwords.&nbsp;
<h2>2. Online Documents</h2>
A lot of people like the convenience of saving crucial information using online document systems such as Google Docs. But this is a bad idea for passwords, as these systems are designed for text &mdash; not sensitive data.
Yes, a password might protect your online document manager from unauthorized access. But what happens if that password is compromised? Many document software platforms don&rsquo;t offer encryption, two-step verification, or even the most basic security measures.&nbsp;
If you use online documents regularly, you&rsquo;re probably accessing your account on a regular basis &mdash; across several devices. What happens if you step away for a moment to buy a coffee, speak to a friend, or use the bathroom?
A criminal can access an unattended online document platform in seconds. And if this happens, it doesn't take a lot of effort to steal your unsafe passwords.&nbsp;
<h2>3. Instant Messaging Service</h2>
Instant messaging services provide us with a convenient way of staying in touch with friends and family. WhatsApp, Facebook Messenger, and Snapchat were designed for private online conversations &mdash; not for storing passwords.
People who store their passwords on these apps do so because they believe they&rsquo;re fully encrypted. While that&rsquo;s often the case, it&rsquo;s important to remember that instant messaging services are often left open and operating in the background.
Imagine someone picks up your phone while you&rsquo;re not paying attention. If you left your device unlocked, that person would be able to access your password in seconds.
It&rsquo;s always a bad idea when passwords are stored on instant messaging services. By nature, these apps are designed to operate in the background &mdash; alerting you when someone sends a message. And because they&rsquo;re open, anyone with the device in their hand might be able to steal your unprotected passwords.&nbsp;
Don&rsquo;t fall into the trap of utilizing bad ideas for password storage. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> with TeamPassword, and give your unsafe passwords the protection they require.
<h2>4. Online Note-taker</h2>
Developers design online note-takers for everyday lists and reminders. While they&rsquo;re great for creating to-do and shopping lists, they&rsquo;re not so good for storing unsafe passwords.&nbsp;
An app such as Apple Notes is easy to use, accessible, and convenient. But it doesn&rsquo;t offer two-step authentication, encryption, or any sophisticated form of security.&nbsp;
If your computer or mobile device is unlocked, your saved passwords are vulnerable. In many cases, a criminal would simply need to open the app to gain access to your sensitive information.&nbsp;
OK, you might be extra vigilant when it comes to keeping your phone or computer locked. But hackers are resourceful, and they&rsquo;re very good at discovering unsafe passwords. Once they access your phone, any passwords stored in your note-taking app become vulnerable.&nbsp;
<h2>5. On a Non-Password-Protected Device</h2>
Of all the bad ideas for passwords, storing them on non-password-protected devices is about the worst. You might think that your tablet or laptop never leaves your side. But if your device is ever stolen, you&rsquo;ve given the criminals the easiest possible opportunity to access your saved passwords.&nbsp;
If you&rsquo;re determined to store passwords on a physical device &mdash; which is never a good idea &mdash; make sure the device password is a complex combination of letters, numbers, and symbols. And it should contain at least 12 characters.&nbsp;
<h2>Use TeamPassword for Extra Protection</h2>
Remembering and safely storing a dozen or more passwords isn&rsquo;t a simple task. By locking away all your passwords in a digital vault, you get maximum protection and easy access.&nbsp;
TeamPassword offers a range of <a href="https://www.teampassword.com/security" target="_blank" rel="noopener">security features</a> &mdash; designed to keep your passwords safe. Offering two-step authentication and encryption, this powerful protection system solves the problem of unsafe passwords with ease. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> to see these exciting features for yourself.&nbsp;

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. | TeamPassword Blog

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. ...

TeamPassword Blog

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